Overview
Executive Assistant Jobs in Istanbul, Türkiye at Kahve Dünyası
Title: Executive Assistant
Company: Kahve Dünyası
Location: Istanbul, Türkiye
We are now seeking an Executive Assistant to be a part of Altınmarka Group. Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Main responsibilities and the specifications for the role are shared below:
Main Responsibilities:
Manages the daily organization of the agenda of Board Member(s), arranges external and internal organizations, schedules appointments, arrangements meetings and conferences, organizes travel plans, facilitates business meetings with a strong sense of communication.
Supports the Executive Officer Assistant of the Chairman with daily operational work.
Works closely and effectively with the Board Member(s) to keep him/her well informed of upcoming commitments and responsibilities, follows up appropriately.
Able to manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
Greet guests by phone, in person or through electronic media. Assesses guests’ needs and explains services, processes, procedures and guidelines in order to direct the person to the proper sources.
Conserves Board Member’s time by researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning and conserving time.
Performs general office duties, such as ordering supplies, maintaining records management database systems, and basic bookkeeping work. Provides operational support services and sometimes acts as first-line supervisor of a transactional operations area.
Qualifications
Bachelor’s degree in related fields,
At least 3 years of executive assistant experience,
Excellent written and verbal communication skills,
Strong verbal and written communication skills in English,
Additional French knowledge will be an advantage,
Advanced organization, planning, coordination and time management skills,
Excellent initiative and follow through, strong sense of urgency and responsibility,
Strong thinking/problem-solving skills,
Experience in managing multiple priorities, administrative coordination,
Well-organized, detail-oriented, ability to multi-task with great follow-up skills,
High degree of confidentiality, business ethics, integrity and responsibility.
