Overview
Executive Assistant Jobs in Ottawa, Ontario, Canada at Express Employment Professionals – Ottawa East
Join the team of a respected not-for-profit organization in downtown Ottawa, where you’ll play a vital role in driving success. We’re seeking an experienced Executive Assistant to fill a key role, following a retirement. This in-office opportunity offers a chance to make a real impact and be part of a dynamic team that’s shaping the future.
Duties may include, but are not limited to:
Manage complex schedules, arrange meetings, and coordinate teleconferences
Handle email correspondence and respond to invitations on behalf of the President and CEO
Ensure high-quality formatting and editing of correspondence, memoranda, and reports
Coordinate travel arrangements, logistics, and engagements for the President and CEO
Develop and manage the President and CEO’s schedule, prioritizing tasks and ensuring a balanced workload
Build and maintain relationships with internal and external stakeholders
Contribute to the preparation of agenda materials for council meetings
Prepare and distribute emails, invitations, and other communications to council members and stakeholders
Arrange bilateral meetings between the President and CEO and members
Prepare monthly reports and maintain updated lists of meetings and contacts
Attend weekly scheduling meetings with the President and CEO and senior leadership team
Monitor multiple email inboxes and coordinate with senior leadership on speaking engagements and other matters
Other administrative duties as required
Required skills and qualifications:
Business/Office Administration Certificate required; university education or equivalent experience preferred
Minimum 5 years of experience as an Executive Assistant, with a proven track record of success ideally supporting a CEO
Fluency in both English and French is required, with excellent written and verbal communication skills in both languages
Proven experience in managing complex, high-volume calendars and schedules, with government experience considered an asset
Excellent interpersonal and relationship-building skills, with the ability to establish trust with senior management, board members, staff, and stakeholders
Impeccable judgment, discretion, and confidentiality when handling sensitive information
Highly organized and self-motivated, with a strong ability to prioritize tasks, manage multiple projects, and meet deadlines
Possesses a calm and composed demeanor, with exceptional organizational skills and the ability to take charge when necessary
Demonstrates a high level of professionalism, with a strong ability to work collaboratively as a team player
Ability to maintain discretion and tact, while also providing guidance and support to senior leadership, including the President/CEO
Flexible and adaptable, with a willingness to take on a wide range of tasks and responsibilities as needed
Proactive approach with the ability to anticipate and prioritize tasks, often before they are requested by the CEO
Benefits and Perks:
Comprehensive benefits package
3 weeks’ vacation
Generous time-off package
Convenient downtown location
Learning and development opportunities
Employer-matched pension plan
Travel opportunities
Monday to Friday – 9:00am to 5:00pm
May be required and flexible to business needs
Salary: Commensurate on experience
If you’re a motivated and qualified candidate, please submit your resume in response to this posting.
We appreciate all applications; however, only selected candidates will be contacted for an interview.
Express Employment Professionals is an Equal Opportunity Employer committed to diversity and inclusion.
Title: Executive Assistant
Company: Express Employment Professionals – Ottawa East
Location: Ottawa, Ontario, Canada
Category: Administrative/Clerical (Administrative Management, Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin), Business (Administrative Management, Office Administrator/ Coordinator, Business Administration)
