Overview
Executive Assistant Jobs in Oakland, CA at The Clorox Company
Title: Executive Assistant
Company: The Clorox Company
Location: Oakland, CA
Clorox is the place that’s committed to growth – for our people and our brands. Guided by our purpose and values, and with people at the center of everything we do, we believe every one of us can make a positive impact on consumers, communities, and teammates. Join our team. #CloroxIsThePlace
Your role at Clorox:The Executive Assistant to the EVP and Group President – Care & Connection Group will be responsible for providing executive support to the highest levels within the Group consisting of the Group President and several other Vice Presidents.
This role is responsible for understanding the structure and operation of the company to manage the EVP’s meeting cadence, prioritize & respond to inquiries, and resolve issues with minimal supervision, independently, and proactively. The Executive Assistant will collaborate and support communications and initiatives across the organization.
In this role, you will:
Get along with internal and external customers responding timely and appropriately to meeting and/or information requests
Work alongside other assistants and facilities team to coordinate logistics for meetings, events, and interviews across business partners and dispersed locations
Formulate information for internal and external communication – memo, emails, presentations, reports
Support executive team with internal and external responsibilities activities such as printing presentation materials, scheduling meeting, ordering and handling office supplies
Manage complex calendars to support Executive and direct reports
Book and arrange travel, including prioritizing detailed itineraries, Visa processing
Handles details of highly confidential and critical nature
Manages and maintains expense reports in a timely and accurate manner
Reconcile all P-card activity using Concur by providing accurate documentation
Handle conference room set-up including teleconference meeting set-up for virtual and hybrid team members; coordinating with IT team
Coordinate functional and team celebrations
Understand new processes within Clorox to educate and support teams for their own use
Prepare reports, collect and analyze information; prepare presentations
Assist with onboarding and off-boarding team members
Provide leaders with recommendations and consultation to improve teamwork across the organization
Assist the executive team members to resolve and prioritize business strategies based on their schedule
Assist in the preparation of reports, presentations and spreadsheets using software applications (e.g. Excel, Power Point, etc.)
What we look for:
Experience
8+ years administrative assistant experience supporting c-suite level executive or experience supporting a CEO and Board of Directors.
Intermediate to advanced Microsoft Word, SharePoint, and Power Point skills; beginner to intermediate Microsoft Excel skills
Advanced experience with Outlook email and calendaring program
Experience in understanding complex business problems and articulating challenges, proposing solutions and working cross-functionally to achieve goals.
Follow through on projects and commitments with speed and efficiency
Skills
Excellent oral and written communication skills
Exceptional interpersonal skills with positive, can-do attitude
Demonstrated ability to handle confidential information
Ability to handle complex assignments using considerable judgment and initiative
Results and detail orientation
Forward-thinking; …
