Overview
Executive Assistant Jobs in San Francisco, CA at Career Group
Title: Executive Assistant
Company: Career Group
Location: San Francisco, CA
About the Role: Executive Assistant
We’re looking for an experienced and proactive Executive Assistant to provide high-level administrative support to a global investment team. You’ll be instrumental in keeping the team organized, efficient, and focused on what matters most.
Key Responsibilities:
Manage complex calendars across multiple time zones with precision and flexibility
Coordinate logistics for meetings, conferences, and virtual sessions — including materials, room bookings, catering, and access
Organize comprehensive international and domestic travel, including flights, accommodations, and ground transportation
Process expenses and travel reimbursements accurately and in line with company policies
Maintain up-to-date contact lists, internal systems, and key documentation
Support visiting executives, partners, and VIP guests with top-tier hospitality and coordination
Assist in team recruitment logistics, including scheduling interviews and case study management
Organize internal events, staff activities, and offsites — from vendor sourcing to on-the-ground execution
Train and support colleagues on internal systems and tools as needed
What You Bring:
Proven experience supporting multiple senior-level stakeholders in a corporate or financial environment
Excellent organizational, time management, and multitasking abilities
Strong interpersonal skills and a high level of professionalism and discretion
Ability to work independently and problem-solve in fast-moving situations
Proficiency in MS Office, expense management, and travel booking platforms
Flexibility with working hours and occasional extended support as needed
Event coordination experience is a plus
Degree is strongly preferred
This is your chance to step into a role where you’ll be exposed to global leaders, meaningful work, and a mission-driven team with a long-term view on value creation in the tech space.
Salary: $120 – 130k + Bonus + Paid OT + Great Benefits!
Based in SF – Hybrid Schedule
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Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/.
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
