Overview
Executive Assistant Jobs in Holland, MI at Natron Energy
Title: Executive Assistant
Company: Natron Energy
Location: Holland, MI
We are seeking an experienced and proactive Executive Administrator to provide high-level administrative support primarily to our CEO however, potentially and secondarily to other executives . In this role, you will be responsible for coordinating schedules, handling confidential information, and facilitating communication both internally and externally. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to anticipate the needs of senior executives in a fast-paced environment.
Responsibilities
Coordinate and manage complex schedules, including meetings, appointments, travel arrangements, and calls for executives. Anticipate scheduling conflicts and proactively resolve issues as they arise
Assist in the planning and organizing internal and external meetings offsites, and company wide meetings. This will include scheduling, sending reminders, securing equipment and office supplies, organizing catering and acting as a point person for visitor and guest logistics
Coordinate domestic and international travel itineraries for executives, including flights, accommodations, transportation, and visas
Manage expense reports and reimbursement requests for executives
Partner as necessary to plan the Board of Director meetings
Assist in arranging and preparing materials for all executive meetings, including agendas, presentations, and meeting minutes
Build and maintain positive relationships with internal stakeholders, external partners, and clients on behalf of the executive team. Serve as a liaison between executives and other departments or external organizations
Anticipate the needs of executives and proactively provide support to enhance their productivity and effectiveness. Handle ad-hoc requests and perform additional duties as assigned
Maintain strict confidentiality and discretion in handling sensitive information, such as executive correspondence, personnel matters, and strategic initiatives
Qualifications
Minimum of 5 years supporting executive or senior leadership teams
Advanced knowledge of MS Office including Outlook, Word, Excel, PowerPoint, One Drive, SharePoint
Experience arranging both domestic and international travel
Ability to prioritize and manage complex issues
Ability to work independently with minimal supervision and as part of a team in a fast-paced, dynamic environment
Excellent written and oral communication skills
Highly organized, resourceful, and detail-oriented
Professional demeanor, with a positive attitude, proactive approach, and strong work ethic
Flexibility to adapt to changing priorities and willingness to take on new challenges as needed
Bachelor’s degree in business administration, communications, or related field preferred
Logisitcs
This is a regular, full-time position
Must be eligible to work in the United States to qualify for consideration
Employees must work onsite in Holland, MI. This is not a hybrid role or remote role.
Compensation/Pay Transparency
Disclaimer: The actual salary of a successful applicant is based on the candidate’s experience, knowledge, skills, and abilities, geography, internal equity and alignment with market data, and other legitimate business reasons, including, but not limited to, compliance with applicable immigration law prevailing wages
In addition, Natron Energy has a strong benefits package including Medical, Dental, Vision, 401k Plan with Match, Life Insurance, Parental Leave Ben…
