Overview
Executive Assistant Jobs in Singapore, Singapore at Argyll Scott
Title: Executive Assistant
Company: Argyll Scott
Location: Singapore, Singapore
About the Role
A prestigious and globally recognized luxury retail brand is seeking a highly organized, discreet, and proactive Executive Assistant to support the Managing Director. This is a confidential search, and the successful candidate will play a critical role in enabling the MD to operate at maximum efficiency. In addition to providing high-level executive support, the role will also encompass responsibilities as Office Manager, ensuring seamless day-to-day operations of the corporate office.
This role requires exceptional attention to detail, a high degree of professionalism, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Executive Assistant Duties
Manage complex calendar scheduling, meetings, and travel arrangements (domestic and international) for the Managing Director.
Act as the primary gatekeeper and liaison between the MD and internal/external stakeholders.
Prepare confidential documents, presentations, reports, and correspondence with a high level of accuracy and professionalism.
Organize and support senior leadership meetings, board meetings, and business reviews including minutes and follow-up tracking.
Handle confidential information with the utmost discretion and integrity.
Assist with personal tasks and errands as required by the MD.
Office Management Duties
Oversee all office operations to ensure a well-functioning, professional, and welcoming work environment.
Liaise with external vendors, building management, and service providers (e.g., maintenance, IT support, pantry supplies).
Manage office supplies inventory, facilities, and procurement processes.
Support onboarding of new hires (e.g., desk set-up, IT coordination, welcome materials).
Coordinate company events, meetings, and celebrations in collaboration with HR or Marketing as needed.
Ensure compliance with health, safety, and hygiene regulations in the office.
Requirements
Minimum 7 years of experience supporting senior executives, preferably within the luxury, retail, fashion, or FMCG industries.
Prior experience in office management or operations preferred.
Impeccable communication skills (written and verbal) with strong business acumen and executive presence.
Highly organized, resourceful, and capable of managing confidential matters with professionalism and discretion.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with expense and travel management tools a plus.
Flexible, adaptable, and capable of thriving in a fast-paced, high-touch environment.
Argyll Scott Singapore Pte Ltd
EA License No. 16S8105
Goh Sok Hwee, Florence (Wu Shuhui)
EA Reg No: R1326770
