Overview
Executive Assistant Jobs in Toronto, Ontario, Canada at Black & McDonald
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald’s Southern Ontario Region is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Executive Assistant is located in Scarborough, Ontario, and reports directly to the Vice President (VP). Duties and responsibilities include but are not limited to:
Work with discretion and tact in an environment exposed to a high level of sensitive and confidential information
Attend internal management meetings including preparation of agendas and meeting minutes, as required
Organize internal and external meetings and events as requested by RVP and an additional VP
Maintenance of VP Calendar(s)
Assist VP with a variety of administrative tasks (i.e. expenses, scheduling, errands, etc.)
Respond to emails requests on behalf of the VP
Prepare monthly and quarterly reports, as required
Responsible for coordinating Bonding and Insurance requirements for Regional proposals and projects
Manage and organize travel arrangements for regional staff, as required
Manage, coordinate and organize client and business development related events, as necessary
Proficiency in Microsoft Office is a must – i.e. Outlook, Word, Excel, and Power Point
Maintain an organized filing system of paper and electronic documents
Collaborate with other company Executive Assistants and colleagues actively
Manage the day-to-day work flow as well as possess confidence and strong communication skills to interface with all levels of staff
Provide backup assistance to other regional support staff, as needed
Ability to multitask and meet several active and competing priorities
Self-starter, forward thinking, and ability to take ownership of responsibilities and manage related tasks, deadlines and effort to completion
Poised, refined style of written and interpersonal communication; strong proofreading skills
Other duties as required
COMPETENCY REQUIREMENTS
Change Orientation
Communicates Effectively
Continuous Learning
Customer Focus
Holds Self and Others Accountable
Problem Solving and Innovation
Teamwork and Collaboration
Values and Respects Others
EDUCATION REQUIREMENTS
Post – secondary education in a related field is considered an asset
WORK EXPERIENCE REQUIREMENTS
8+ years of experience in a Senior Administrator/Executive Assistant capacity
Experience in a fast-paced work environment
Construction industry experience is considered an asset
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
Proficient knowledge and understanding of:
Business operations processes
Organization and time management
Advanced user of:
MS Office (Word, Excel, PowerPoint)
JD Edwards or an Oracle-based ERP system considered an asset
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
Competitive compensation and benefits packages
Interesting and challenging work
Team events and outings year-round
One company with endless opportunities to learn and grow
A family business with family values
Empowered people with ambitious goals
Title: Executive Assistant
Company: Black & McDonald
Location: Toronto, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin), Business (Office Administrator/ Coordinator, Business Administration)
