Overview
Executive Assistant Jobs in Bengaluru, Karnataka, India at CloudSEK
Title: Executive Assistant
Company: CloudSEK
Location: Bengaluru, Karnataka, India
Role Overview:
As an Executive Assistant, you will be the operational backbone of the CEO’s office — managing communication, scheduling, travel, and day-to-day execution. You’ll work closely with leadership and internal/external stakeholders, keeping priorities aligned and ensuring things run smoothly behind the scenes.
Key Responsibilities:
Inbox & Communication Management
Own the CEO’s inbox: triage, respond, delegate, and flag priority messages
Maintain clear, timely, and respectful communication with stakeholders
Calendar & Scheduling
Manage a complex, dynamic calendar across time zones
Schedule and reschedule meetings with minimal conflicts
Prepare briefing notes, agendas, and capture follow-ups when needed
Travel & Logistics
Coordinate with the Admin team for domestic and international travel — flights, hotels, visas
Create detailed itineraries and manage real-time changes
Handle event RSVPs and offsite planning when applicable
Expense Management
Track, categorize, and reconcile CEO’s expenses
Submit monthly reimbursements and expense reports accurately
Liaise with the finance team for clarification or documentation
Investor Relations Responsibilities:
Manage and update the investor pipeline using Streak (CRM), ensuring all interactions and stages are accurately logged.
Monitor investor movement and interest levels; proactively schedule meetings or follow-ups as required.
Coordinate with internal stakeholders (e.g., CEO, Finance, or Business teams) to gather relevant updates or materials for investor conversations.
Ensure timely communication and track action items arising from investor meetings.
Support in organizing investor documents, pitch decks, and due diligence material as needed.
Keka Platform Management:
Manage the Keka HR platform to handle employee workflows including leave, on-duty (OD), work-from-home (WFH), and reimbursement requests.
Review and approve requests after receiving confirmation from the CEO to ensure compliance and consistency.
Maintain confidentiality and accuracy while processing employee records or requests.
Ad-Hoc Support:
Take ownership of ad-hoc tasks or special assignments as delegated by the CEO or leadership team.
Act as a flexible support resource for cross-functional needs, ensuring timely and dependable execution.
Exhibit a solution-oriented mindset while handling unexpected or high-priority requests.
Ensure the CEO’s daily operations are smooth and efficient.
Must-Have Skills:
2+ years as an Executive Assistant (preferably supporting senior leadership)
Strong written and verbal communication
Excellent organizational and time management abilities
Proven skills in email/inbox and calendar management
High degree of professionalism, discretion, and trustworthiness
Tech-savvy: Comfortable with Google Workspace, Slack, Microsoft Office etc.
Nice-to-Have Skills:
Startup or high-growth environment exposure
Familiarity with project coordination or internal reporting
Understanding of startup culture and CEO workflows
What You’ll Get:
Direct access and impact with leadership
A fast-moving, ambitious, and transparent work culture
Freedom to grow, learn, and take ownership
