Overview
Executive Assistant Jobs in Long Beach, CA at International City Plumbers
Full Job Description
Position Overview:
We are seeking a highly organized and tech-savvy Executive Assistant to join our team in Long Beach. This full-time, on-site role is essential to supporting our leadership and account management teams by maintaining calendars, sending timely meeting reminders, managing CRM’s, and coordinating daily routes for account managers. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.
Key Responsibilities:
Calendar Management: Maintain and update executive and team calendars with meetings, appointments, job walks, and deadlines.
Meeting Reminders: Proactively send reminders to internal staff and managers for upcoming meetings, calls, and tasks.
Task Management: Use Monday.com to organize, assign, and follow up on tasks across departments.
Route Planning: Coordinate daily routes and schedules for account managers, ensuring efficient time and territory management.
Administrative Support: Assist with general office tasks including document prep, data entry, and vendor/client communication.
Client Support: Assist in onboarding processes by organizing documentation, scheduling follow-ups, and updating CRM records.
Team Coordination: Collaborate with multiple departments and act as a communication bridge between office and field staff.
Qualifications:
2+ years of experience as an Executive Assistant, Office Manager, or similar administrative role.
Proficient in CRM’s (or similar task/project management platforms).
Strong working knowledge of calendar and email management tools (Google Workspace, Outlook, etc.).
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Ability to handle sensitive information with discretion and professionalism.
Familiarity with the plumbing, construction, or service-based industries is a plus, but not required.
High school diploma or equivalent required; college coursework or certification is a plus.
Must have reliable transportation (mileage reimbursement for local travel provided).
Benefits:
Competitive pay: $35 – $40 per hour
401(k) + company match
Health, dental, and vision insurance
Paid time off and holidays
Supportive and team-oriented work environment
Opportunities for career growth and development
Schedule:
Monday to Friday
8-hour shift
In-person (Long Beach, CA)
We are an Equal Opportunity Employer committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration without regard to race, gender, religion, disability, veteran status, or any other protected category under applicable law.
Job Type: Full-time
Pay: $35.00 – $40.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Executive Assistant
Company: International City Plumbers
Location: Long Beach, CA
Category:
