Overview
Executive Assistant Jobs in Medford, Massachusetts, USA at Beacon Hill Staffing Group
Our client, a prominent private equity firm located in the heart of Boston, is seeking a highly organized and proactive
Temporary Executive Assistant
to join their
dynamic
team. This role is an excellent opportunity for someone looking to gain experience in the financial sector.
Key Details:
Duration:Temporary position for approximately 5 months
Hours:Full-time, Monday through Friday, from 8:30 AM to 5:30 PM
Compensation:Up to $40 per hour, based on experience
Location:Boston, MA
Key Responsibilities and Skills:
Strong MS Office Proficiency:
Expert level proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Comfortable creating, editing, and formatting documents, reports, and presentations.
Skilled in data analysis and organization using Excel functions and pivot tables.
Experience with creating professional presentations in PowerPoint for internal and client-facing meetings.
Scheduling and Meeting Planning in Outlook:
Manage multiple calendars, ensuring timely and efficient scheduling of meetings and appointments.
Coordinate and arrange internal and external meetings, including securing meeting locations, sending invites, and preparing materials.
Proactively manage time zones, scheduling conflicts, and last-minute changes to ensure smooth logistics for all participants.
Utilize Outlook’s features for calendar management, task tracking, and email organization.
Travel Planning:
Organize domestic and international travel arrangements, including flights, accommodations, and transportation.
Ensure travel itineraries are clear,up-to-date, and efficiently organized.
Handle any last-minute changes to travel plans, making adjustments as necessary while minimizing disruptions to schedules.
Stay within budget parameters and ensure all travel bookings are cost-effective.
Concur and Expense Reports:
Manage the preparation and submission of expense reports using Concur or other expense management tools.
Ensure all receipts, documents, and justifications are accurately submitted and comply with company policies.
Track and reconcile expenses, ensuring compliance with corporate budget guidelines and procedures.
Tech-Savvy:
Quickly adapt to new software and technological tools as needed for office efficiency.
Comfortable with digitalcommunicationplatforms, cloud storage systems, andcollaborativetools to streamline workflows.
Assist with troubleshooting basic tech issues related to office tools and applications.
Comfortable with Slack:
Utilize Slack foreffective communicationwith teams, both in real-time messaging and managing group channels for ongoing projects.
Manage notifications and ensure timely responses to messages while keeping workflow organized.
Help onboard and train new team members on Slack best practices and features.
Excellent Judgment and a Team Player:
Display sound judgment in decision-making, particularly under pressure, ensuring the best possible outcome for the team.
Work collaboratively withcross-functional teams, maintainingprofessionalismand fostering a positiveteam environment.
Act as a liaison between executives, employees, and clients, ensuring smoothcommunicationand issue resolution.
Capable of Supporting Multiple People at Different Levels:
Provide high-level administrative support tosenior leadership, while also assisting with day-to-day tasks for junior team members.
Effectively prioritize competing deman…
Title: Executive Assistant
Company: Beacon Hill Staffing Group
Location: Medford, Massachusetts, USA
Category: Administrative/Clerical, Business
