Overview
Executive Assistant Jobs in Costa Rica at Airswift
Title: Executive Assistant
Company: Airswift
Location: Costa Rica
Airswift is looking for an Executive Assistant to work on a permanent contract in Costa Rica (Remote), with a health and biotechnology company.
Job Responsibilities
Calendar management: Manage the CEO’s calendar, prioritizing and scheduling internal and external Zoom meetings, calls and trips with minimal conflicts.
Meeting coordination: Prepare pre-meeting briefings and materials; ensure that the CEO is well prepared for the calls, with background notes, objectives and decision points.
Post-meeting support: Track and coordinate action items and follow-up with internal teams and external contacts, including sending sales material or necessary documentation.
Stakeholder contact: Act as an important point of contact between the CEO and executives managers, customers, partners and other high-level stakeholders.
Travel and logistics: Organize and manage travel (usually 1-2 times a month),
accommodation and agendas.
Information handling: Maintain absolute discretion with confidential information and
strategic discussions.
Administrative excellence: Creating refined documents and correspondence using
Microsoft Office 365; managing inboxes, files and digital records
JOB QUALIFICATIONS Experience As An Executive Assistant
Previous experience in the health, medical or biotechnology sectors.
Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
Exceptional fluency in English (written and spoken); strong interpersonal skills to interact with high-level stakeholders.
Comfortable with a fully remote set-up; flexibility to accommodate extended hours
or urgent matters during periods of high demand
Remote position, so professionals with the same time zone as Costa Rica are very important.
About Airswift
Airswift serves as a strategic partner to our clients in STEM industries. We offer a turnkey workforce solution to acquire, mobilise and employ top talent in over 70 countries. With 800 employees in over 60 offices worldwide, 7,000 contractors and a candidate database of 1.5m specialists, our geographical reach and pool of available talent, experience and expertise is unmatched in the industry. We are proud to serve as a trusted advisor to clients looking to expand their operations internationally and offer employer of record services, payroll outsourcing, as well as HR consulting.
Airswift is seeking a Quality Engineer to work in a permanent contract in Rio de Janeiro with a major Oil & Gas Company.
Project or corporate support for specific scopes planned by the quality manager, providing a management support function.
