Overview
Executive Assistant Jobs in Jamaica Plain, Massachusetts, USA at Beacon Hill Staffing Group
Our client, a real estate development company based in Boston, is seeking an Executive Assistant to join their team! This role is onsite in Boston, temporary for approximately 3-6 months, full time hours Monday through Friday 8:30am to 5:00pm, and paying up to 42/hour. Interested and qualified candidates are encouraged to
apply today
!
Responsibilities
Provide daily administrative support to the EVP
Manage all business travel arrangements for the EVP.
Process departmental invoices, vendor credentialing and EVP business expense reports.
Attend internal/external meetings and take detailed notes for departmental review.
Maintain daily Outlook calendars and email inboxes by coordinating meetings and appointments and returning email correspondence.
Assist Executive Assistants from other departments with coverage and other admin responsibilities.
Assist in organizing departmental initiatives, SOPs, and documentation within online library for streamlinedcommunicationand reference guides.
Professionally represent the department through propercommunicationwith all clients, vendors, and company employees
Create job requisitions in the Applicant Tracking System (Lever), assist in scheduling interviews for the department leaders, monitor EVP approvals during hiring process, and prepare new hire orientation checklist for proper onboarding.
Create comprehensive Microsoft PowerPoint presentations.
Perform additional special assignments as needed.
Requirements
High school diploma or GED equivalent.
3-5 years of relevant work experience.
Proficiency in all Microsoft Office applications, particularly Outlook and PowerPoint.
Outstanding written and verbalcommunication skills.
Excellent stakeholder management skills.
Ability to juggle multiple priorities with superiorattention to detail..
Ability to perform comfortably in afast-paced, deadline-orientedwork environment.
Ability to work collaboratively with all members of the greater Development team.
Beacon Hill is an
Equal Opportunity Employer
that values the strength
diversity
brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for
innovation
, creativity and
continuous improvement
.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas…
Title: Executive Assistant
Company: Beacon Hill Staffing Group
Location: Jamaica Plain, Massachusetts, USA
Category: Administrative/Clerical, Business
