Overview
Executive Assistant Jobs in Mountain View, CA at Catapult Solutions Group
Title: Executive Assistant
Company: Catapult Solutions Group
Location: Mountain View, CA
About Us:
Join one of the Fortune 100 Best Companies to Work For, where purpose meets performance. We are driven by a people-first philosophy and committed to creating an environment where exceptional talent thrives. Our workplace culture is collaborative, respectful, and deeply rooted in innovation.
We’re seeking an experienced Executive Administrative Assistant to support two senior Directors and contribute to a high-performing EA team. You will be a vital part of ensuring the executive team’s time is used effectively and interactions are productive, professional, and efficient.
Responsibilities:
Provide high-level support and assistance to executives to ensure effective use of time and productive interactions with staff and external stakeholders
Manage schedules, communications, records, and coordinate activities across teams
Handle confidential information and communications with professionalism and discretion
Liaise across functional groups and departments, supporting business operations
Assist with office management, internal communications, research, and project execution
Supervise or train junior clerical staff as needed
Represent executives to internal and external partners with maturity and sound judgment
Skills & Qualifications:
Minimum of 3+ years working at the Executive administrative level, effectively supporting multiple leaders at one time
Advanced Outlook calendar management is critical
Expert level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills
Strong organization, project management and problem-solving skills
Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency
Friendly and professional demeanor, with a “can do” attitude
Ability to act quickly from one task to another, seamlessly and professionally
Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision
Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
Ability to identify business issues and coordinate an appropriate response with the key stakeholders
Proven experience working in a fast-paced environment while providing superior service level
