Overview
Executive Assistant Jobs in Jodhpur, India at hotsourced
Summary
We are seeking a highly skilled, organised, and proactive Virtual Executive Assistant to provide essential support to the CEO across multiple businesses. This role is pivotal in enabling the CEO to transition from an operator to an owner mindset, freeing up 80% of their admin time weekly. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing administrative operations seamlessly.
You will be responsible for optimising daily workflows, managing communications, and implementing systems to streamline business processes. By taking ownership of key operational tasks, you will enable the CEO to focus on business growth, decision-making, and
leadership
.
This role requires a deep understanding of technology, exceptional
communication skills
, and the ability to manage a range of tools and platforms critical to the business operations. You’ll also support personal scheduling, travel coordination, and recordkeeping to help balance both professional and personal responsibilities.
Core Responsibilities
Email and
Communication
Management:
Monitor and organise the CEO’s inboxes across all businesses (via G Suite), ensuring priority emails are flagged and non-urgent matters are managed independently. Draft and respond to emails using the CEO’s tone and style to maintain consistency. Conduct weekly email reviews to ensure no important communications are missed, categorising and flagging emails requiring action. Manage Linked In inbox communications, responding to outreach, managing follow-ups, and maximising
opportunities for growth
and networking.
Use Loomly for recording and summarising information, ensuring clarity in written communications.
Calendar, Scheduling, and Meetings:
Manage and organise the CEO’s calendar using Google Calendar, ensuring meetings are clustered to minimise fragmentation and allow for focused work blocks. Schedule and coordinate meetings via Google Meet with Calendly links, ensuring clear agendas and objectives for all discussions. Proactively manage unconfirmed meeting requests by tracking and following up to secure confirmations. Ensure that meetings requiring travel are logistically feasible, factoring in travel time and locations.
Schedule regular diary reviews with the CEO to plan for the upcoming weeks and highlight key events.
Task and
Project Management
:
Use  to track tasks, timelines, and progress for various departments and ensure
team accountability
. Record and track meeting action points using Granola AI and follow up with team members to ensure timely completion. Organise, monitor, and follow up on tasks assigned to the CEO to ensure deadlines are met. Maintain a high-level view of all ongoing projects to ensure alignment with business objectives.
Business and Personal Travel Management:
Plan and coordinate all travel, including booking flights, hotels, and transportation, ensuring cost efficiency and convenience. Prepare detailed travel agendas, including travel times, meeting locations, and contingency plans. Maintain a £200 per night budget for accommodation and share travel plans using Trip It. Organise personal appointments, weekend plans, and restaurant bookings, factoring in CEO preferences.
Document Management
and SOPs:
Ensure all business operations, processes, and documents are saved and organised wit…
Title: Executive Assistant
Company: hotsourced
Location: Jodhpur, India
Category: Administrative/Clerical, Business
