Overview
Executive Assistant Jobs in Washington, DC at Howard University
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.
At Howard University, we prioritize well-being and professional growth.
Here is what we offer:
Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
Work-Life Balance: PTO, paid holidays, flexible work arrangements
Financial Wellness: Competitive salary, 403(b) with company match
Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture
Join Howard University and thrive with us!
https://hr.howard.edu/benefits-wellness
BASIC FUNCTION:
The Executive Assistant provides programmatic and administrative support to the Associate Vice President for Enrollment Management.
SUPERVISORY ACCOUNTABILITY:
None.
NATURE AND SCOPE:
Internal contacts include senior executives, administrators, staff, faculty, and students. External contacts include executives at other institutions of higher learning and all other executives and contacts in the public and private sectors.
PRINCIPAL ACCOUNTABILITIES:
Provide efficient and professional administrative support to a senior level Executive. Including managing and maintaining multiple complex schedules, travel arrangements and speaking/presentation engagements for the Associate Vice President.
Monitor, screen and respond to confidential, high profile and compliance/regulatory incoming/outgoing communications and correspondence. Responsible for triaging and managing the coordination of any resulting consultations, meetings, events and initiatives associated with these communications and/or as initiated by the Associate Vice President.
Manage the implementation of special projects for the Associate Vice President including implementing procedures and execution of programmatic aspects of these initiatives and projects.
Coordinate administrative procedures between Enrollment Management units and offices related to projects and/or initiatives and may assign and monitor administrative staff related to these tasks.
Conduct research, serve as liaison to external contacts, prepare executive summaries, presentations and reports related to projected costs, needed resources, impact and evaluation of initiatives or projects for process improvement.
Collect, compile and analyze data and composes a variety of correspondence, digital and social media graphic materials, reports and publications as assigned.
Assists in the preparation of Enrollment Management reports including the gathering and compilation of data needed for these reports.
Assists the Senior leadership team in implementing, reviewing, and evaluating data related to assessment and programs within Enrollment Management.
Assists in coordinating special events and perform other job-related duties as assigned by the Associate Vice President for Enrollment Management.
Assists the Associate Vice President with preparation of presentations, reports and other publications that may be of sensitive or high-profile nature.
Coordinates the travel arrangements, schedules meetings and follows up on actionable items as designated by the Associate Vice President for Enrollment Management.
Assists with the development of initiatives and projects that facilitate and improve the financial, administrative, service environment, and productivity of units reporting Enrollment Management.
Develops and maintains contacts with administrative support staff at the University to disseminate clarify and promote information regarding Enrollment Management.
Reviews and analyzes proposals, inquires, memoranda and other communications forwarded to the Associate Vice President for review, comments and action.
Drafts and edits important communications and documents for the signature of the Associate Vice President.
Performs other related duties as assigned.
CORE COMPETENCIES:
Ability to work independently, while coordinating multiple tasks, managing competing priorities and demonstrated ability to collaborate with members of Enrollment Management.
Knowledge and understanding of best practices and principles of enrollment management within a research intensive and diverse academic environment.
Specific knowledge of the University, its structure, and written policies and procedures.
Knowledge of word-processing, database management, customer relationship management and student information systems, presentation software, and spreadsheets.
High degree of independent research and analytical ability in order to assess various program and management options and related strategies.
Ability to plan, coordinate and monitor a wide variety of projects relating to Enrollment Management, best practices, and a demonstrated capacity to produce cohesive after-action reports, executive summaries and other publications.
Ability to consolidate and organize comprehensive data, create manuals, and make recommendations to the Associate Vice President for Enrollment Management for ways to improve the efficiency and effectiveness of administrative processes within the Office of the Associate Vice President for Enrollment Management.
Competence in both oral and written English to communicate in a clear and concise manner.
Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and customers.
Demonstrated commitment to inclusivity and a high standard of customer service and integrity.
Ability to be a supportive and productive team member.
May require late nights, weekend and some overnight travel.
MINIMUM REQUIREMENTS:
Bachelor’s degree and 5-7 years of experience required.
Master’s degree and experience in a Higher Educational environment or prior experience working with a Senior level Executive preferred.
12 years of related administrative work experience may be substituted in lieu of educational qualifications.
Ability to work evenings, late nights and some weekends is required.
Compliance Salary Range Disclosure
Expected Salary Range: $75,000 – $80,000
Title: Executive Assistant
Company: Howard University
Location: Washington, DC
