Overview
Executive Assistant Jobs in Badung Regency, Bali, Indonesia at House of Kairos
Title: Executive Assistant
Company: House of Kairos
Location: Badung Regency, Bali, Indonesia
We're looking for an experienced and proactive Executive Assistant to the General Manager to become a trusted partner to our leadership team. This role combines executive support, project coordination, operational follow-through, and occasional personal assistance to the General Manager. You'll play a key role in keeping priorities organized, ensuring projects move forward, and helping the GM stay focused on what matters most.
If you're highly organized, adaptable, and enjoy working in a fast-paced, dynamic environment, we'd love to hear from you.
What You'll Do
- Manage the General Manager's business and personal calendar, meetings, appointments, and travel arrangements.
- Provide day-to-day executive and occasional personal administrative support to maximize the GM's efficiency and productivity.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Organize reports, presentations, and important business documents.
- Act as the communication bridge between the General Manager and Heads of Departments, ensuring priorities and decisions are communicated effectively.
- Coordinate and track projects, deadlines, and operational initiatives using Asana and other collaboration tools.
- Support the implementation of SOPs, process improvements, and cross-functional projects.
- Coordinate with suppliers, external partners, and stakeholders when required.
- Assist in gathering information, preparing reports, and supporting strategic decision-making.
- Represent the General Manager in selected meetings when required and communicate key outcomes clearly.
- Handle confidential business and personal information with the highest level of professionalism and discretion.
What We're Looking For
- Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.
- Excellent organizational, coordination, and time-management skills.
- Strong communication skills in both English and Bahasa Indonesia.
- A proactive, solution-oriented mindset with excellent follow-through.
- Strong analytical and problem-solving abilities.
- Comfortable managing multiple priorities in a fast-paced environment.
- Proficient in Google Workspace, Asana, or similar productivity tools.
- Familiarity with Odoo ERP is a plus.
- Experience in Front Office, Guest Relations, Executive Office, or the hospitality, wellness, or lifestyle industry is a strong advantage.
- High level of integrity, professionalism, discretion, and attention to detail.
Why Join House of Kairos?
At House of Kairos, you'll work alongside passionate people who believe in excellence, collaboration, and creating meaningful experiences. As the Executive Assistant to the General Manager, you'll have the opportunity to work closely with leadership, contribute to exciting projects, and make a real impact on a growing hospitality and wellness destination.
If you're ready to grow with us, we'd love to hear from you.
Apply now through LinkedIn or send your CV to our recruitment team.
