Overview
Executive Assistant Jobs in London, England, United Kingdom at AVK-SEG
Title: Executive Assistant
Company: AVK-SEG
Location: London, England, United Kingdom
The aim of the Executive Assistant is to provide high-level administrative, organisational and coordination support to AVK’s Executive Team, enabling them to operate efficiently, effectively and with strategic focus. The Executive Assistant (EA) plays a key role in managing information flow, planning leadership events, and acting as a reliable point of contact for internal and external stakeholders.
Key Responsibilities:
Executive Support & Diary Management
Manage email inboxes for multiple executive leaders
Manage complex diaries for multiple executive leaders, prioritising meetings, travel and events
Prepare agendas, materials and briefing documents for leadership meetings, board packs and offsites
Ensure timely follow-up and execution of actions arising from leadership forums and meetings
Process executive expenses and manage executive-level purchase orders or subscriptions
Internal Coordination & Communication
Serve as the central coordination point between executive leadership and internal stakeholders
Support the planning and coordination of internal leadership communications, including quarterly all-hands meetings and town halls
Draft and manage confidential communication on behalf of executives
Logistics, Travel & Event Management
Coordinate executive travel arrangements, including itineraries, accommodation and logistics
Assist with planning and deliver internal leadership events, such as strategy away days and board dinners
Document Preparation & Administration
Draft and format high-quality documents, presentations and reports
Maintain filing systems for executive documents in line with AVK standards
Requirements
Proven experience in a senior Executive Assistant, or similar administrative role
Excellent written and verbal communication skills, with strong attention to detail
Highly proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook) and digital scheduling tools
Strong understanding of executive priorities and confidentiality standards
Able to multitask and work under pressure in a fast-paced environment
Benefits
Proven experience in a senior Executive Assistant, or similar administrative role
Excellent written and verbal communication skills, with strong attention to detail
Highly proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook) and digital scheduling tools
Strong understanding of executive priorities and confidentiality standards
Able to multitask and work under pressure in a fast-paced environment
