Overview
Executive Assistant Jobs in San Francisco, CA at Confidential
Title: Executive Assistant
Company: Confidential
Location: San Francisco, CA
Assistant
Work schedule: This role is in the office, Monday thru Friday, 8:30 a.m. to 5:00 p.m.
Work location: 235 Pine Street. 20th floor, San Francisco, CA
Administrative Assistant
Investment & Corporate Banking
Our client is a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate/coordinate with administrative team as requested.
Responsibilities:
Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments Schedule and coordinate meetings via outlook, provide officer’s availability as requested.Organize guest passes, catering, etc. if needed Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
Communicate Firm policies/procedures to officers and associates regarding client entertainment Manage general office needs such as ordering supplies and mail distribution as requested
Hours: 8:30 a.m. to 5:30 p.m.
Skills: Requirements:
Minimum 5 years’ experience, preferably in finance Extensive experience with Concur.
Minimum five years’ experience as an administrative assistant in finance industry preferred Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
Excellent verbal communication and telephone skills
Detail-oriented, personable with a consistent positive attitude
Ability to work in a team environment and handle multiple tasks with little or no supervision
Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
Utilizes good judgement and discretion, maintains the highest level of confidentiality
Keywords:
Education: College grad a plus
Skills and Experience:
Patents: No
Publications: No
Veteran Status: No
# of Positions: 1
Location:
San Francisco, CA
235 Pine Street, 19th Floor
Bachelor’s degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
