Overview
Executive Assistant Jobs in Santa Monica, CA at Outlandish Inc.
Outlandish Inc. is currently hiring a highly organized and proactive Executive Assistant to support our leadership team in a fast-paced, dynamic environment.
The Executive Assistant role at Outlandish is a dynamic position that involves supporting the Account Director in both professional and personal capacities. The role is based in Santa Monica, CA, and requires a bilingual individual fluent in Chinese and English. The position emphasizes organization, communication, and multitasking in a fast-paced environment, with a focus on managing schedules, communications, and various projects.
Responsibilities
Keep the executive’s daily agenda running smoothly by organizing meetings, calls, and travel plans.
Act as the primary contact between the Account Director and clients, ensuring smooth communication and follow-ups.
Assist in tracking project progress, preparing documents, and generating reports.
Organize files, craft presentations, and manage correspondence to maintain order.
Draft meeting agendas, take minutes, and ensure action items are followed up on.
Manage emails, client updates, and internal coordination to keep everything on track.
Book appointments, manage personal schedules, and handle various personal requests.
Organize personal travel arrangements, including flights, accommodations, and transportation.
Oversee household services, deliveries, and other personal logistics.
Requirements
Fluent in both Chinese and English (written and spoken).
Valid driver’s license and comfortable driving when needed.
Prior experience as an executive assistant or in a similar role.
Proficient in Microsoft Office and other office tools, preferably for Mac and iPhone users.
3 years of experience with Microsoft Office.
Nice-to-haves
Quick learner ready to take on new tasks and adapt quickly.
Super organized with stellar multitasking abilities and attention to detail.
Ability to handle confidential information with professionalism.
Job Type: Full-time
Pay: From $68,640.00 per year
Schedule:
Day shift
Evening shift
Monday to Friday
Weekends as needed
Language:
Mandarin (Required)
Ability to Commute:
Santa Monica, CA 90401 (Required)
Work Location: In person
Title: Executive Assistant
Company: Outlandish Inc.
Location: Santa Monica, CA
Category:
