Overview
Executive Assistant Jobs in Marrickville, New South Wales, Australia at IconByDesign
Title: Executive Assistant
Company: IconByDesign
Location: Marrickville, New South Wales, Australia
At IconByDesign, we are dedicated to offering timeless, designer furniture at affordable prices. We source our products directly from the makers, cutting out the middlemen and brand royalties to provide exceptional design and craftsmanship at a fraction of the cost of high-end retailers. Our mission is to provide our customers with beautiful and meaningful furniture that reflects their passions and personalities. We believe in delivering high-quality furniture directly from the makers to ensure unbeatable prices and value.
About the Role
We’re looking for a sharp, proactive Executive Assistant, to support our CEO and leadership team. You’ll handle scheduling, comms, coordination, and managing our office so the leadership team can stay focused on growing the business. You’ll be the person who keeps everything moving. You’ll reduce chaos, increase focus, and help us scale smarter.
Key Responsibilities
Manage calendars – book meetings, avoid conflicts, protect focus time
Handle communications – draft emails, filter inboxes, manage follow-ups
Coordinate meetings – prep agendas, notes, and ensure alignment across teams
Run admin tasks – travel bookings, expenses, data entry, filing
Support projects – help track tasks, deadlines, and cross-team coordination
Be a gatekeeper – prioritise what gets through to the founder
Act as a partner – anticipate needs and stay one step ahead
What We’re Looking For
Highly organised and detail-focused
Clear communicator, both written and verbal
Great with people and calm under pressure
Discreet with confidential information
Comfortable using tools like Google Workspace, Confluence and Slack
Bonus: experience in a family business, or retail environment
