Overview
Executive Assistant Jobs in Federal Territory of Kuala Lumpur, Malaysia at GRIT
Title: Executive Assistant
Company: GRIT
Location: Federal Territory of Kuala Lumpur, Malaysia
About the Role
Our client is looking for an experienced EA to provide executive support to the General Manager while coordinating strategic initiatives, projects, vendor management, and day-to-day business operations. The ideal candidate is highly organised, proactive, and comfortable coordinating across different teams and external stakeholders.
Key Responsibilities
- Provide administrative and secretarial support to the General Manager
- Manage calendars, meetings, appointments, travel arrangements and correspondence
- Coordinate strategic projects, monitor timelines and follow up on deliverables
- Assist with business cases, feasibility studies, presentations and management reports
- Liaise with internal departments to gather project updates and business data
- Source and coordinate with vendors, including quotations, price comparisons and negotiations
- Prepare reports, dashboards, presentations and meeting minutes
- Support procurement, contracts, documentation and other administrative requirements
Requirements
- Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies or a related discipline
- Minimum 1 year of experience as a Personal Assistant, Executive Assistant, Administrative Executive, or similar role supporting senior management
- Able to communicate effectively in Mandarin, English, and Bahasa Malaysia
- Strong organisational, planning and multitasking abilities
- Strong stakeholder management and communication skills
- Proficient in Microsoft Office applications
- Experience in vendor sourcing, coordination or procurement support is an advantage
- Able to work independently, prioritise multiple tasks and meet deadlines
- High level of integrity and discretion when handling confidential information
