Overview
Executive Assistant Jobs in Brooklyn, NY at The Forum Group
Title: Executive Assistant
Company: The Forum Group
Location: Brooklyn, NY
Executive Assistant to the CEO & Executive Team
Where strategy meets impact—and no two days are the same.
The Opportunity
We’re looking for a highly skilled, proactive, and mission-driven Executive Assistant to serve as a trusted partner to our CEO, CFO, and Chief Programs Officer. This isn’t your typical admin role—you’ll be at the center of it all, helping drive strategy, strengthen governance, support fundraising, and keep the organization running smoothly behind the scenes.
If you thrive in fast-paced environments, love solving complex problems, and enjoy being the person who makes everything (and everyone) work better together, this role is for you.
What You’ll Do
Be the Executive Team’s Right Hand
You’ll keep our leadership team focused, prepared, and operating at their best:
- Orchestrate calendars, travel, and high-level meetings with precision
- Anticipate needs, manage priorities, and serve as a strategic gatekeeper
- Prepare polished briefings, reports, and presentations that drive decisions
- Track key initiatives, deadlines, and follow-ups so nothing slips through the cracks
Power Strong Board Governance
You’ll play a key role in supporting an engaged and effective Board of Directors:
- Coordinate seamless board and committee meetings from start to finish
- Prepare compelling board materials and keep records organized and compliant
- Support board member engagement, onboarding, and communication
- Partner with committees (finance, governance, development) to keep work moving forward
Support Fundraising that Fuels the Mission
Your work will directly contribute to growing our impact:
- Maintain and optimize our donor database and fundraising systems
- Coordinate donor communications and stewardship efforts
- Help plan and execute fundraising events (from logistics to follow-up)
- Prepare leadership for donor meetings, campaigns, and presentations
Shape Communications & Relationships
You’ll help ensure our voice is clear, consistent, and compelling:
- Draft and edit executive communications on behalf of the CEO
- Support organization-wide messaging and materials
- Prepare reports and presentations for donors, partners, and community stakeholders
Advance Advocacy & Mission Work
- Conduct research and provide administrative support for advocacy initiatives
- Help coordinate engagement with coalitions and community partners
Keep People & Operations Moving
- Support HR coordination, including hiring requests and onboarding tracking
- Assist with organization-wide projects, grants, audits, and compliance
- Maintain strict confidentiality and uphold equity-centered practices
How You’ll Make an Impact
You’ll help bring our mission to life by:
- Supporting strategic priorities and tracking key performance indicators
- Sharing data and insights that drive continuous improvement
- Celebrating wins and helping teams learn from challenges
- Contributing to a culture rooted in equity, transparency, and growth
Commitment to Trauma-Informed Care
We center safety, respect, and understanding in everything we do. In this role, you will:
- Support training and professional development in trauma-informed practices
- Help ensure our spaces and processes promote safety and accessibility
- Contribute to an environment where staff and clients feel supported
What You Bring
- 5–7 years of executive-level administrative experience (nonprofit preferred)
- Experience supporting boards and working in mission-driven organizations
- Strong understanding of governance, fundraising, and advocacy work
- Exceptional organization, communication, and judgment
- Ability to juggle multiple priorities with discretion and grace
- Commitment to equity, inclusion, and continuous learning
Education
- Bachelor’s degree required
- Graduate-level coursework a plus
Why This Role Matters
This role is more than support—it’s influence. You’ll be a key partner in helping leadership stay focused, informed, and effective, ultimately strengthening the organization’s ability to serve its community.
