Overview
Executive Assistant Jobs in Hawthorne, CA at Vital Lyfe
Title: Executive Assistant
Company: Vital Lyfe
Location: Hawthorne, CA
About Vital Lyfe
At Vital Lyfe, we are dedicated to solving global water challenges through innovative desalination and water treatment solutions. This is an opportunity to join a passionate, multidisciplinary team tackling one of the world’s most critical challenges.
Position Mission Statement
Serve as a strategic partner to the executive team by providing high-level administrative support, including proactive calendar management, travel coordination, meeting preparation, and communication facilitation to ensure seamless daily operations and enable executive focus on organizational priorities.
Key Responsibilities
Own office operations, ordering supplies, managing vendors, organizing team events, coordinating visitors
Manage the day-to-day schedule, appointments, and communications for executives, ensuring efficiency and prioritization
Assist with travel arrangements, including booking flights, accommodations, and creating itineraries
Contribute to team operations, including event planning, office management, and vendor coordination
Organize and maintain files, documents, and reports for quick access and reference
Support project management by tracking deadlines, deliverables, and ensuring timely follow-up
Maintain documentation, process receipts, and handle occasional light bookkeeping or expense reports
Jump in wherever needed, whether that’s grabbing parts, updating spreadsheets, or helping with internal comms
Qualifications
Education: Bachelor’s degree or equivalent professional experience preferred
2–5 years of experience in EA, operations, or startup admin roles
Strong organizational skills and attention to detail
High EQ, you can read a room and know how to communicate with execs, engineers, and guests alike
Comfortable managing priorities in an unstructured, fast-changing environment
Strong written communication and a high sense of ownership
A collaborative mindset with a proactive and problem-solving approach
Experience supporting leadership in high-growth teams is a big plus
Why Join Vital Lyfe?
Contribute to a mission-driven company focused on addressing clean water scarcity
Collaborate with a dynamic, multidisciplinary team on impactful projects
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