Overview
Executive Assistant Jobs in Gandhinagar, India at Room to Read India
Position Overview:
The Assistant to the Country Director (CD) is an integral part of the CD team at Room to Read, India. The Assistant is responsible for providing administrative support to the CD as it relates to scheduling, booking travel, proofreading/editing documents and presentations, and assisting with special projects as they arise. This role requires a very high level of
attention to detail
, organization, and
flexibility
.
The Assistant will be based in Room to Read’s India headquarters based in Delhi and will report to the CD, while working directly with the CD on daily tasks and projects. This is a fantastic position for a self-motivated, and well-organized individual who wants to be part of a fast-growing international non-profit.
Roles & Responsibilities
:
Administrative:
Serve as the key point of contact for the CD and assist with daily administrative duties of the office of CD. Manage the CD’s calendar, schedule internal and external meetings and calls across numerous time zones; coordinate and lead weekly meetings with Country management team members to establish priorities Plan and coordinate extensive international and domestic travel itineraries for the CD, including flight arrangements, local travel, lodging and any other logistical needs Lead the annual travel planning process for the CD, working with the CD team and other departments to determine top priorities Respond to external requests for the CD’s time at meetings, events and speaking engagements;
actively work with Mar Com team to identify speaking opportunities for CD Update PowerPoint presentations for internal and external use, draft and proofread emails, video scripts, and other internal and external communications Support the other department to facilitate the signing of documents Organize, manage and maintain filing system and contact information for CD Calculate and submit accurate expense reports Research and collate information for the CD in preparation for internal and external meetings;
collaborate with other departments on improving business processes Country Management
Team Support
:
Support Country Management team by reviewing and collating materials for CMT decks, assisting with CMT meeting logistics, and communicating with Country Management team and regarding scheduling. Coordinate sub group meetings and calls (CMT, ECMT,CLT, Nominating and Governance Committee, and Human Resources) Support Management Team and weekly meetings; manage the invitations, coordinate guests, take notes, collect pre-reading and support follow-up Support donor engagement and stewardship by ensuring CD is prepared for donor engagement activities Support Critical Friends outreach and follow-up, including editing/proofreading documents and presentations, providing logistical support for the meetings, and owning the distribution list Miscellaneous:
Collect key organizational metrics on a monthly basis Manage, coordinate and review the collection of data for the quarterly dashboard Plan, lead and suggest improvements for the monthly All Hands meeting; assist staff with presentation preparation when needed and facilitate agenda items Develop and manage the CD team annual budget Organize and facilitate projects and events for the CD Team and Management Team Undertake special projects, such as research projects, as needed (e.g. Strategic Plan initiatives)
…
Title: Executive Assistant
Company: Room to Read India
Location: Gandhinagar, India
Category: Administrative/Clerical
