Overview
Executive Assistant Jobs in Vadodara, Gujarat, India at Atlas Transformer
Title: Executive Assistant
Company: Atlas Transformer
Location: Vadodara, Gujarat, India
We are looking for assistant for a director and over office at Akota near by Manisha chokadi , Vadodara.
Administrative Support
Provide comprehensive administrative support to the Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Manage phone calls, emails, and other forms of communication, prioritizing and responding as appropriate.
Handle confidential information with discretion and professionalism.
Meeting Coordination
Schedule and coordinate internal and external meetings, ensuring all necessary materials and logistics are arranged.
Take meeting minutes and follow up on action items as required.
Ensure the Director is prepared for meetings, including the preparation of relevant documentation and agendas.
Project Management
Assist in the coordination of special projects and initiatives, providing support to the Director as needed.
Track the progress of ongoing projects, ensuring deadlines are met and deliverables are achieved.
Coordinate with cross-functional teams to ensure smooth execution of projects.
Travel And Event Management
Organize and coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries.
Assist in organizing events, conferences, and other gatherings on behalf of the Director.
Expense Management
Track and submit expenses for approval, ensuring compliance with company policies and procedures.
Prepare reports on expenses and provide summaries to the Director as needed.
Liaison And Communication
Act as the primary point of contact between the Director and internal/external stakeholders, including employees, clients, and vendors.
Skills: calendars,administrative,assistant directing,calendar management,travel arrangements,expense management,meeting coordination,report preparation,administrative support,project management,communication skills,management
