Overview
Executive Assistant Jobs in Mumbai, Maharashtra, India at exchange4media
Title: Executive Assistant
Company: exchange4media
Location: Mumbai, Maharashtra, India
Company Description
www.exchange4media.com is a daily must-read for an influential audience of decision makers and
disruptors across the advertising, media, and marketing landscape. Founded in 2000 to cover a
burgeoning industry with objectivity, accuracy, and fairness, exchange4media.com and its online and
print publications continue to be powered by the highest standards of journalism. Today,
exchange4media is one of India’s foremost media brands focusing on curated creativity, data and
analysis, people and culture, and innovation and forecasting.
From vital print editions – Pitch (monthly) and Impact (weekly) – to must-attend events and
innovative platform offerings, its industry-leading offerings include Indian Marketing Awards, dentsu
exchange4media Digital Advertising Report, Pitch CMO Summit, Impact 50 Most Influential Women,
Indian Content Marketing Awards and Impact Person of the Year, among others
Role Overview:
Executive Assistant (to the Director of the company)
Roles & Responsibilities:
• Maintaining the scheduler & organize meetings of the Director of the group.
• Responsible for the Travel Arrangements (including International) – Visa arrangements, Ticketing, Hotel Reservations, Local Transport.
• Responsible for filing of all the important documents.
• Maintaining the scheduler of the Director of the group.
• Organize weekly, monthly and various business meetings.
• Handling all database of the Director of the group.
• Scrutinizing various papers, letters, approval, documents and ordering books/magazine.
• Coordinating between offices and HOD’s of the company’s various departments
• Attending all the telephone calls of the Director of the group and direct them accordingly.
• Coordinating travel logistics and arranging hotel accommodations for staff attending events
• Assistance in document control and supporting HR
Requirements:
• Maturity to deal and communicate flawlessly with Top Management, HOD’s, Bankers, Media, Customers, Government Officials etc.
• Good knowledge and understanding about various business roles / functions / departments
in the Organization
• Able to handle highly stressful work /situation
• Good Communication Skills & Pleasant Manners
• Positive Attitude, Self Confidence & Problem-solving attitude
• Good Command over English & Hindi .
• Ability to handle confidentiality / secrecy diplomatically by maintaining cordial relationships
• with internal and external people, agencies
• Know-how to plan work systematically
• Proactive towards works
• Multitasking
Work Mode:
• 5 days work from office
• Saturday work from home
