Overview
Executive Assistant Jobs in London, England, United Kingdom at FLIGHTSTORY
Title: Executive Assistant
Company: FLIGHTSTORY
Location: London, England, United Kingdom
EXECUTIVE ASSISTANTCOMPANY : FLIGHTSTORY
REPORTING TO : HEAD OF EXECUTIVE OPERATIONS
ABOUT FLIGHTSTORY FlightStory is a media and investment company, and our mission is to elevate the stories, build the communities and invest in visionary entrepreneurs contributing to a happier, healthier humanity
YOUR MISSIONTo enable the CRO/C Suite team to operate at peak performance by removing friction, protecting focus, and driving follow-through on key priorities with speed, discretion, and excellence across both business and personal life.
OUTCOMES
- CRO/C Suite team time is leveraged at the highest possible value calendar, priorities, and meetings are ruthlessly aligned with strategic goals
- Communication, information, and decisions flow clearly and quickly between the CRO/ C Suite team and all internal and external stakeholders
- High-priority tasks and projects are supported with fast, detail-perfect execution including meeting prep, research, slides, agendas, and follow-ups
- Operational and personal logistics (travel, events, household coordination) are handled seamlessly and proactively
- The CRO/C Suite team is one step ahead: briefed, protected, and focused on what matters most
- The executive’s personal life runs smoothly with complete discretion creating space for rest, and personal priorities
- The Flight HQ experience is energising and high-functioning, with the EA working closely with the Head of Happiness & Health to ensure the environment enables great culture, seamless operations, and performance excellence
What Success Looks Like
- CRO/ C Suite team reports increased clarity, headspace, and focus
- Key meetings, communications, and decisions are well-prepped and well-followed-through
- Strategic projects are accelerated through effective support
- No surprises: issues are spotted early and resolved before they escalate
- The Flight HQ feels seamless, energising, and leadership-ready at all times
- The executive’s personal life is supported with discretion and care—creating space for rest and sustained high performance
WE'RE LOOKING FOR
- Execution Excellence: Operates with precision, urgency, and care. Nothing slips. Everything is on time, well-considered, and finished to the highest standard.
- Emotional Intelligence: Can read the room, anticipate needs, and manage up and across with calm, tact, and discretion.
- Prioritisation: Expert at protecting time and energy. Sees what’s truly important and can tactfully remove what isn’t.
- Problem Solving: Thinks ahead. Handles ambiguity with structure. Moves things forward without needing hand-holding.
- Communication: Clear, thoughtful, and fast – both written and verbal. Can draft emails, slides, or agendas with the voice of the exec.
- Judgement & Discretion: Trusted with sensitive information, difficult conversations, and high-pressure decisions.
THE IDEAL CANDIDATE
- Minimum 8+ years’ experience supporting a senior executive in a high-growth, fast-paced environment (start-up, media, venture, or similar)
- Thrives in a high-performance culture with big ambition and high standards
- Has worked closely with founders or execs and understands the boundaryless nature of modern leadership support confident managing business and private life in parallel with complete discretion
- Tech-native: fluent in G-suite, Slack, AI tools, and calendar/email management tools
- Comfortable in boardrooms and briefing decks one moment, solving practical admin issues the next
- Emotionally intelligent, calm under pressure, and able to manage up with confidence
- Takes pride in creating clarity and enabling others to lead at their best
- Collaborative and proactive partner to the Director of Happiness & Health in running an energising and well-functioning HQ
LOCATIONShoreditch, London : We are an in-person-first culture and believe in fostering a vibrant and work environment centred around connection and community.
INTERVIEW PROCESS Screening Process – Our screening process is designed to assess candidates in a fair way. This gives you an opportunity to share your skill, experience and passion.
Phone Call with the Talent Team – You will share a call with our talent team who will answer any questions you have about the role, our business and any next steps.
1st Interview – This first stage will involve meeting your potential manager and team members.
2nd Stage Interview – Task – Through the task round you get an insight into the day to day responsibilities of the role and we get the opportunity to understand how you work.
Final Stage Interview – The final interview involves meeting a Senior Stakeholder in the business.
