Overview

Executive Assistant Jobs in Bucharest, Romania at Envu

Title: Executive Assistant

Company: Envu

Location: Bucharest, Romania

At Envu, we partner with our customers to design world-class, forward-thinking innovations that protect and enhance the health of environments around the world. We offer dedicated services in: Professional Pest Management, Forestry, Ornamentals, Golf, Industrial Vegetation Management, Lawn & Landscape, Mosquito Management, and Range & Pasture.

Envu brings together a broad range of perspectives to look beyond chemistry and dare to explore new paths forward. Guided by our inclusive culture, we embrace change and flexibility, tackling our customers’ toughest challenges proactively, passionately and with an entrepreneurial spirit.

We pursue our ambitions collaboratively because we know that a unified and empowered team is an unstoppable force, allowing us to achieve our vision of healthy environments for everyone, everywhere. Join Us.

Envu is proud to be Great Place to Work Certified in the U.S., France and India (June 2025 – June 2026)

FUNCTION: Product Supply

LOCATION: Romania / Remote

JOB TYPE: Permanent

CAREER LEVEL: 4

GET TO KNOW YOUR AREA:

  • The Executive Assistant provides high-quality administrative and coordination support to the Chief Supply Chain Officer (CSCO), enabling effective time management, seamless executive operations, and efficient coordination across the global Supply Chain Leadership Team.
  • The role ensures smooth execution of executive travel, meetings, reporting, communications, financial processing, and leadership events.

YOUR MISSION WILL BE TO:

Executive & Calendar Support:

  • Manage the CSCO’s complex calendar, including scheduling, prioritizing, and coordinating internal and external meetings across time zones.
  • Prepare meeting agendas, coordinate logistics, and ensure timely distribution of materials.
  • Organize and manage all domestic and international travel arrangements for the CSCO, including itineraries, visas, accommodation, and expense documentation.

Leadership Team Coordination & Communications:

  • Coordinate Supply Chain Leadership Team meetings, townhalls, and communication events.
  • Support planning and execution of internal leadership forums, workshops, and offsites.
  • Act as a point of coordination for leadership communications, ensuring consistent information flow and timely follow-ups.

Reporting& Documentation:

  • Consolidate reports, presentations, and updates for the CSCO from multiple stakeholders.
  • Support preparation of executive-level briefing materials and dashboards.
  • Ensure accuracy, formatting, and confidentiality of executive documentation.

Financial & VendorAdministration:

  • Process Purchase Requisitions (PRs) and Purchase Orders (POs) for global Supply Chain vendors.
  • Partner with Finance and Payments teams to ensure timely and compliant vendor payments.
  • Track spend and maintain documentation in accordance with internal controls and procurement policies.

Events & Stakeholder Engagement:

  • Organize internal and external seminars, conferences, and events for the Supply Chain Leadership Team.
  • Coordinate logistics including venues, vendor engagement, communications, and attendee management.
  • Support stakeholder visits and leadership engagements as required.

Additional support: Assist with the local team admin. Provide occasional support to the local team during visits.

ARE YOU READY FOR THE ROLE?

Main requirements:

  • Proven experience supporting senior leadership or C-level executives.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools
  • Strong written and verbal communication skills in English (additional languages are a plus).
  • Experience in calendar management, travel coordination, and meeting logistics.
  • Familiarity with expense reporting systems and procurement tools.
  • Strong organizational skillswith the ability to multitask and prioritize effectively in a fast-paced environment.
  • Strong attention to detail and a high level of accuracy.
  • Proactive mindset with the ability to anticipate needs and take initiative.
  • Discretion and confidentiality in handling sensitive information.
  • Excellent interpersonal skills, capable of building strong relationships at all organizational levels.
  • Problem-solving ability with sound judgment and adaptability.
  • Professionalism and reliability, with a service-oriented attitude.
  • Time management skills, ensuring deadlines are met consistently.

Envu is committed to creating an inclusive environment for all employees and applicants, regardless of ethnicity, color, race, religion, origin, age, gender, gender identity or expression, sexual orientation, or other conditions. And all opportunities are open to people with disabilities.

By applying for this position, you agree that your personal data are going to be processed and recorded by Envu for recruitment purposes only. For candidates who are not selected for this position, personal data will be kept for a period of two years and then permanently deleted.

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