Overview
Executive Assistant/Admin Jobs in San Francisco, California, USA at Procyonts, Inc.
Position Overview:
The Executive Assistant provides high-level administrative support to company executives, ensuring efficient operation and effective communication within the organization. This role involves handling confidential and time-sensitive material, preparing reports, scheduling meetings, and managing executive’s calendars.
Key Responsibilities:
Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.
Communication: Serve as the point of contact between executives, employees, clients, and external partners. Handle phone calls, emails, and other correspondence.
Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
Meeting Support: Organize and prepare for meetings, including gathering materials, setting up equipment, and taking minutes.
Travel Coordination: Arrange travel plans, itineraries, and accommodations for executives. Handle travel reimbursements and expense reports.
Project Management: Assist in the planning and execution of various projects and initiatives. Track progress and ensure deadlines are met.
Confidentiality: Maintain discretion and confidentiality in handling sensitive information.
Office Management: Oversee office supplies inventory, equipment maintenance, and liaise with vendors and service providers.
Event Planning: Organize company events, conferences, and executive off-sites.
Skills and Qualifications:
Education: Bachelor’s degree preferred.
Experience: Minimum of 3-5 years in an executive assistant or similar administrative role.
Technical Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Communication Skills: Excellent verbal and written communication skills.
Organizational Skills: Strong organizational and time-management abilities. Attention to detail is crucial.
Problem-Solving: Ability to anticipate needs, identify issues, and develop effective solutions.
Interpersonal Skills: Professional demeanor, with the ability to interact effectively with various stakeholders.
Flexibility: Willingness to adapt to changing priorities and handle multiple tasks simultaneously.
Discretion: High level of confidentiality and integrity in handling sensitive information.
Work Environment:
This position typically works in an office environment but may require occasional travel or extended hours.
Required
Preferred
Job Industries
Other
Title: Executive Assistant/Admin
Company: Procyonts, Inc.
Location: San Francisco, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
