Overview
Executive Assistant and Accounting Jobs in Grand Rapids, MI at Kotlarz Management, LLC
Full Job Description
Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team of 2. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a blend of clerical expertise, project coordination, and customer service skills to ensure smooth operations within the office environment.
Corporate structure includes and oversees a group of owned businesses including 5 auto repair facilities, 2 towing operations, property management company with 3 properties, and an equipment leasing company.
Responsibilities
Provide executive administrative support, including managing schedules, preparing reports, and organizing meetings. Morning meeting at 8AM to discuss any daily items.
Coordinate projects and events, ensuring all logistics are handled efficiently.
Perform data entry tasks accurately and efficiently while maintaining confidentiality.
Familiar and experienced on QuickBooks, entering invoices, receivables reports, credit entries, monthly sales reports, and tax payments.
Handle and distribution of mail and email and routing to appropriate persons.
Assist with marketing efforts
Assist with opening of new locations and operations setup.
Daily tasks and business errands.
Requirements
Proven experience as an Executive Assistant or in other administrative roles.
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar.
Excellent organizational skills with the ability to prioritize tasks effectively.
Strong project coordination abilities with attention to detail.
Exceptional clerical skills with experience in data entry.
Proficient in proofreading documents for grammatical accuracy and clarity.
Strong customer service orientation with excellent interpersonal skills.
Ability to work independently as well as part of a team in a fast-paced environment.
Strong math skills with ability to use QuickBooks.
Job Type: Full-time
Pay: $20.00 – $24.00 per hour
Expected hours: 40 per week
Benefits:
401(k) matching
Health savings account
Schedule:
8 hour shift
Ability to Commute:
Grand Rapids, MI 49525 (Required)
Work Location: In person
Title: Executive Assistant and Accounting
Company: Kotlarz Management, LLC
Location: Grand Rapids, MI
Category:
