Overview
Executive Assistant and Office Manager Jobs in San Diego, CA at throtl Inc
throtl is the true One-Stop-Shop for automotive enthusiasts. We’re here to disrupt the stagnated, fragmented automotive industry with some fresh projects, fresh faces, and most important a modern and innovative technology-based solution to the struggles of buying and selling cars and parts as an enthusiast.
throtl is looking for a passionate, creative and driven individual to join our Team. Under the direction of the Vice Presidents of throtl, the Executive Assistant & Office Manager performs a variety of highly responsible, confidential and complex administrative and office management duties.
Salary range: $60,000 – $80,000 + Bonus
Year 1 is going to be about:
· Coordinate schedules and access calendar of the throtl Vice Presidents to optimize their time and to facilitate the exchange of information, resolving any scheduling conflicts
· Prepare presentations, agendas, reports, special projects and other documents for the executive as needed
· Coordinate the successful and timely completion of the company’s quarterly review & objectives setting process
· Code all credit card receipts and perform other expense-related tasks
· Plan, organize, and execute company sponsored department events
· Assistance with legal contracts and documents as needed, including but not limited to, review of, obtaining signatures for, and saving and sharing executed copies for electronic filing
· Assistance in the purchasing and selling of vehicles
· Processing Registrations and filing transfer of title paperwork
· At times, searching for vehicles to purchase, and creating for sale listings
· Maintain California employee and office compliance with assistance from Human Resources
· Email Marketing support
· Management of inventory and ordering of office supplies, first aid kits, breakroom supplies, PPE, Coffee/Vending, etc.
· Sort company mail & packages & distribute to the intended recipient
· Conduct weekly & daily building/facilities inspections
· Quarterly badge audits for CA building
· New hire set up (update seating chart, cube location, name tag, welcome kits, badges)
· Handle Facilities vendor visits and requests all Office Manager facilities requests – escalating to Facilities Manager when needed
We can’t skip over some of the specific skills and experience we know are a “must” to be successful. So, we need you to have:
· Education: Undergraduate degree in business or related field, or equivalent combination of education and experience.
· Experience: 4+ years of experience in an EA or Office Management role.
· Advanced proficiency in Word and Excel
· High level of integrity and confidentiality
· Highly organized with a proven track record of efficiency
· Computer proficient
· Excellent organizational skills with the ability to handle multiple tasks simultaneously
· Oral and written communication, interpersonal skills.
· Ability to prioritize workload and meet deadlines.
Job Type: Full-time
Pay: $67,000.00 – $80,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Ability to Commute:
San Diego, CA 92103 (Preferred)
Ability to Relocate:
San Diego, CA 92103: Relocate before starting work (Preferred)
Work Location: In person
Title: Executive Assistant and Office Manager
Company: throtl Inc
Location: San Diego, CA
Category:
