Overview
Executive Assistant and Transaction Coordinator Jobs in Twin Falls, Idaho, USA at The Jeremy Orton Real Estate Group
Executive Assistant and Transaction Coordinator
Twin Falls,
The Jeremy Orton Real Estate Group Twin Falls,
6 days ago Be among the first 25 applicants
Your
Role and Responsibilities:
Client-Centric Excellence:
Be a point of contact for clients once a contract is secured, offering unwavering support and addressing all inquiries under agent guidance.
Manage appointments, meetings, and events, ensuring a smooth and professional experience for all stakeholders.
Build and maintain meaningful connections with clients, vendors, and partners to support long-term relationships.
Master of Closing Coordination:
Oversee real estate transaction processes from contract to close, ensuring all documentation is accurate and timely under agent guidance.
Coordinate property inspections, acting as the liaison between clients, inspectors, and cooperating agents.
Maintain consistent communication with lenders to ensure a timely closing process.
Review the title commitment to identify and address any inaccuracies or potential issues under agent guidance.
Collaborate with cooperating agents to ensure deadlines are met.
Prepare and distribute necessary documents, including addendums and inspection contingencies under agent guidance.
Oversee well and septic inspections, ensuring all details are accounted for.
Manage earnest money and its transfer to the title company under agent guidance.
Facilitate the dissemination of essential information to clients under agent guidance.
Ensure all invoices are sent to the title company for timely payment at closing.
Review settlement statements meticulously to ensure accuracy under agent guidance.
Schedule final walkthroughs and closings, coordinating with clients, title, and cooperating agents.
Proactively monitor deadlines and communicate concerns to agents when necessary.
Emphasize the importance of client reviews throughout the closing process.
Handle correspondence, organize files, and oversee office operations with a focus on efficiency.
Draft, edit, and refine documents, reports, and presentations.
Assist the executive team with scheduling, travel arrangements, and expense management.
Special Projects and Errands:
Assist the executive team with various special projects as assigned, ensuring timely and successful completion.
Run errands and coordinate logistics for the executive team, maintaining flexibility and reliability.
Provide additional support for ad-hoc tasks and initiatives that align with team goals.
Process Efficiency
and Documentation:
Leverage effective action plans to maintain consistent client communication throughout the closing process.
Maintain detailed notes in our CRM system to track the progress of each transaction.
Prepare and submit weekly performance updates to the Director of Operations and attend coaching sessions.
Contribute to team events and training sessions.
Contributor to Growth:
Participate in team-building exercises and annual business planning initiatives.
Engage in client appreciation events to strengthen client relationships.
Dedicate time to reading assigned materials, including books and articles.
Tech and Software Mastery:
Leverage your expertise in Google Suite and Microsoft Office to optimize workflows and productivity.
Stay adaptable to new software and tools, integrating them into our operations seamlessly.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
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Title: Executive Assistant and Transaction Coordinator
Company: The Jeremy Orton Real Estate Group
Location: Twin Falls, Idaho, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management)
