Overview
Executive Assistant (Austin) Jobs in Austin, TX at Texas Workforce Commission
Description
WHO WE ARE:
Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide and occasional teleworking may be available in many of our positions. We’re a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 101 E. 15th Street.
TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.
WHO YOU ARE:
The Executive Assistant II provides advanced professional assistance support to the Customer Care Division Director. You are a critical thinker who thrives in a fast-paced work environment with experience providing administrative support to executive level staff. You are a self-starter with exceptional communication skills. A motivated, collaborative problem solver who is detail oriented, organized and able to multi-task and enjoys being challenged. Work involves overseeing high-level administrative operations of an agency or division. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
WHAT YOU WILL DO:
The Executive Assistant II performs advanced (senior level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of an agency or division. May plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
YOU WILL BE TRUSTED TO:
Provide administrative and technical assistance for the Customer Care division director
Provide technical guidance and advice on administrative matters.
Communicate administrative policies, procedures, standards, and methods.
Maintain director’s calendar, schedules meetings, and coordinates calendars with other governmental agencies, executives and organizations.
Coordinate and make all travel arrangements.
Interpret policies and procedures and makes administrative decisions as appropriate.
Conduct data analysis, visualization, and interpretation to effectively communicate agency and division objectives, tasks, and decisions to division staff.
Assist the director with human resource management actions.
Perform related work as assigned
YOU QUALIFY WITH:
Six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures.
Relevant academic credits may be applied toward experience qualifications for this position.
YOU ARE A GREAT FIT WITH:
Ability to prioritize tasks, manage multiple calendars, and maintain well-structured files is essential. This also includes managing meetings, events, and deadlines effectively.
Clear and concise communication, both written and verbal, is vital. The ability to accurately draft emails, prepare reports, and interact with customers or colleagues professionally is important.
Ability to manage time efficiently, solve unexpected issues quickly, juggle multiple tasks, and ensure that deadlines are met.
Being trusted with confidentiality and displaying professionalism in sensitive situations is essential.
Comfort with office software (Microsoft Office, SharePoint), project management tools, and communication platforms is important.
Ability to build strong relationships with internal teams and leadership is important for ensuring smooth collaboration and support.
The ability to prioritize and stay on top of various tasks simultaneously is critical.
Being proactive and anticipating the needs of the executive or team members before they arise demonstrates foresight and leadership capabilities.
Ability to be flexible and adaptable ensures smooth operations despite last-minute changes.
YOU GAIN:
A Family Friendly Certified Workplace.
– Competitive starting salary: $3,520.33 – $4,815.00/month
Defined Retirement Benefit Plan
Optional 401(k) and 457 accounts
Medical Insurance
Paid time off, including time for vacation, sick and family care leave
Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.
VETERANS:
Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor’s Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
HOW TO APPLY:
To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo.
TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042
Primary Location: United States-Texas-Austin
Work Locations: Austin:101 E 15th St (320-4001) 101 E 15th St Austin 78778-0001
Job: Executive Secretaries and Executive Admin Assits
Organization: TWC Business Unit
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Level: Non-Management
Travel: Yes, 10 % of the Time
Job Posting: Mar 5, 2025, 12:00:00 AM
Work From Home: No
Title: Executive Assistant (Austin)
Company: Texas Workforce Commission
Location: Austin, TX
