Overview
Executive Assistant – CEO Office Jobs in Jakarta Metropolitan Area at Firdaus Hospital
Title: Executive Assistant – CEO Office
Company: Firdaus Hospital
Location: Jakarta Metropolitan Area
Get to Know Us
We are a fast-growing healthcare group that started from a healthcare portfolio and are now on a mission to build one of Southeast Asia’s leading high-quality and premium healthcare providers. Our vision is to redefine patient experience and healthcare standards, positioning our flagship hospital as a benchmark in the region.
Beyond healthcare, we are expanding into a broader portfolio of venture and lifestyle businesses, while also developing specialized healthcare services such as clinics, pharmacies, and laboratories.
Joining us means being part of an organization that is scaling, building new businesses, and shaping industries. You will work directly with the CEO and leadership team to turn vision into execution.
Core Values (FIRDAUS)
- F – Frictionless: Simplify processes and remove unnecessary barriers
- I – Integrity & Impact: Act with honesty and focus on meaningful outcomes
- R – Result: Outcome-driven, not effort-driven
- D – Dedicated: Take full ownership and follow through
- A – Agency: Act without waiting, solve problems proactively
- U – Uncompromised: Maintain high standards in everything
- S – Speed: Move fast, respond quickly, execute with urgency
What You Will Do
In this role, you will be part of the CEO Office team, working directly with C-level executives. You will collaborate across departments, capture insights, improve processes, and support high-impact strategic initiatives.
This role offers direct exposure to strategy, execution, and leadership at the highest level—supporting the growth of our healthcare business while helping launch new ventures across sectors.
Key Responsibilities
Strategic Support & Leadership
- Conduct analysis and support executive decision-making
- Provide structured input on business operations and corporate initiatives
- Track progress on strategic objectives, KPIs, and key initiatives
Executive Support
- Manage CEO calendar, priorities, and scheduling
- Handle communication and ensure timely follow-ups
- Ensure no tasks, commitments, or deadlines are missed
Execution & Coordination
- Track progress and ensure alignment across functions
Problem Solving & Ownership
- Identify issues and propose practical solutions
- Take initiative to resolve problems proactively
- Operate effectively in fast-paced and evolving situations
Workflow Management & Reporting
- Manage incoming tasks, priorities, and workflows
- Compile and review reports for accuracy and relevance
- Support improvement of documentation and reporting systems
Communication & Liaison
- Act as liaison between CEO and internal/external stakeholders
- Facilitate clear communication across management and teams
- Support coordination with external partners when needed
Governance, Policy & Compliance
- Support implementation of internal policies and governance standards across the organization
- Assist in preparation of corporate documents, agreements, and board-related materials
- Ensure licensing and regulatory requirements are properly maintained and up to date
- Reinforce discipline, structure, and accountability in how the organization operates
Monitoring & Evaluation
- Track performance and provide structured updates
- Monitor execution against plans, KPIs, and key decisions
- Support follow-through and accountability across functions
Special Projects
- Execute assignments and projects directly under CEO supervision
Qualifications
- Bachelor’s degree in Business Administration, Law, Finance, or related field
- Minimum of 3 years experience in a similar role
- Experience working closely with C-level executives is highly preferred
- Excellent analytical, problem-solving, and communication skills
- Strong interpersonal and relationship management capabilities
- Attention to detail, high accuracy, and strong organizational skills
- Ability to manage multiple projects with competing priorities
- Strong proficiency in English (spoken and written)
- High integrity, confidentiality, and commitment to ethical conduct
- Proficient in Microsoft Office Suite
Preferred Traits
- High agency: able to take initiative without waiting for instructions
- Comfortable working in fast-paced, evolving environments
- Strong sense of ownership and accountability
- Able to handle pressure and ambiguity
What You’ll Get
- Entry compensation starts from Rp 7,000,000 + incentives, with fast progression based on performance
- Direct mentorship and exposure to high-level business strategy
- Involvement in cross-functional projects across healthcare, ventures, and lifestyle businesses
- Clear growth path into higher-responsibility roles as you prove capability
- Opportunity to be part of an ambitious group expanding across multiple sectors in Indonesia and Southeast Asia
