Overview
Executive Assistant II Jobs in California, United States at PROLIM Corporation
Title: Executive Assistant II
Company: PROLIM Corporation
Location: California, United States
Business Title: Administrative Specialist
Location: Remote (US – 902010)
Team: Admin Specialist Program
Employment Type: Temporary Contract Position (6 Months)
Job Summary:
The Admin Specialist Program is seeking a skilled Executive Assistant II to join a dynamic, remote team supporting high-level leaders across the organization. This role focuses on high-volume calendar management, travel coordination, and expense reporting, with support ratios of up to 6:1. The ideal candidate is proactive, organized, tech-savvy, and passionate about streamlining administrative processes to maximize leaders’ impact.
Key Responsibilities:
Provide high-volume, remote administrative support to multiple senior leaders
Manage complex calendaring using internal and external tools
Coordinate domestic and international travel arrangements
Process and track expense reports in a timely manner
Partner with other executive assistants to support cross-functional scheduling
Communicate proactively with leaders to align admin support with business priorities
Offer time management recommendations and help optimize leader schedules
Provide temporary support coverage to other team members as needed
Basic Qualifications:
2+ years of experience supporting 2 or more executives
2+ years of experience managing complex calendars, travel, and expense reporting
Proficiency with Microsoft Office Suite
Strong organizational and multitasking abilities
Demonstrated discretion and judgment in handling sensitive information
Experience working with CRM or ticketing systems
Ability to adapt quickly to new tools and systems
Preferred Qualifications:
Bachelor’s degree (BA/BS) preferred
High school diploma or equivalent required
Prior experience working directly with executives in a fast-paced environment
Strong written and verbal communication skills
