Overview
Executive Assistant / Office Coordinator Jobs in Houston, TX at Robert Half
Title: Executive Assistant / Office Coordinator
Company: Robert Half
Location: Houston, TX
We are looking for a highly organized Executive Assistant / Office Coordinator to support leadership and keep daily business operations running efficiently in Houston, Texas. This is a Contract position for someone who is detail oriented, can manage shifting priorities, work independently, and bring structure to a fast-paced office environment. The ideal candidate will strengthen executive workflow, coordinate administrative activities, and maintain clear communication across internal teams, clients, and vendors.
Responsibilities:
• Oversee executive calendars by arranging meetings, tracking key deadlines, and ensuring timely follow-up on action items.
• Prepare, organize, and send clear and accurate correspondence for leadership, including communication with clients, vendors, and internal stakeholders.
• Support daily prioritization by helping leadership stay focused on urgent needs, upcoming commitments, and operational deadlines.
• Maintain an orderly and productive office setting by coordinating supplies, workspace needs, and general administrative logistics.
• Manage routine operational requests and respond quickly to evolving business needs as they arise throughout the day.
• Work closely with external vendors to monitor progress, confirm deliverables, and keep open items moving toward completion.
• Maintain accurate files, records, and internal documentation so important business information remains accessible and up to date.
• Assist with onboarding coordination and administrative process documentation to support a consistent and well-organized operation.
• Provide support for hiring logistics when needed, including interview scheduling and coordination of related administrative details.
• At least 3 years of experience in executive support, office coordination, or administrative operations.
• Strong ability to manage calendars, meetings, and multiple competing priorities with accuracy and good judgment.
• Excellent written and verbal communication skills with a detail-oriented approach to client and vendor interactions.
• Proven ability to handle confidential information with discretion and maintain a high level of trust.
• High attention to detail and consistent follow-through on assignments, deadlines, and outstanding tasks.
• Comfortable working independently in a fast-moving, owner-led business with limited supervision.
• Proficiency with core office and collaboration tools, including Microsoft 365 applications such as Outlook, Teams, OneDrive, and SharePoint.
• Experience building order from complex or changing situations while maintaining composure and accountability.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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