Overview
Executive Assistant Office Manager Jobs in Miami, Florida, USA at Martis Capital
Position: EXECUTIVE ASSISTANT OFFICE MANAGER
Position Description Martis Capital is seeking a Part Time Administrative Assistant/Office Manager. This role will be responsible for a blend of administrative and office management duties, including calendar and travel coordination, expense reporting, event planning, and special projects. This is an excellent opportunity for an individual with a positive, can-do attitude who is eager to contribute to the success of a
dynamic
firm.
This position part time and expected to be in the office Monday – Thursday, 8:30am – 2pm. Responsibilities Administrative Support
· Provide comprehensive administrative support to one Managing Partner and the Miami office
· Manage complex domestic travel arrangements and monthly expense reconciliation for executives and key stakeholders.
· Oversee calendar management for
senior leadership
, scheduling internal and external meetings with efficiency.
· Handle meeting and event coordination, including logistics, catering, and on-site hosting for both internal and client-facing events. Office & Facilities Management
· Serve as the primary liaison between onsite facilities management, building management, and vendors, ensuring the office remains operational and well-maintained.
· Oversee office supplies, kitchen inventory, and equipment, placing orders as necessary.
· Maintain a clean, organized, and welcoming office environment, ensuring a high standard of hospitality for executive visitors and team members.
· Coordinate mail, deliveries, security access, and space planning as needed.
· Execute errands and special projects to support office operations. Cross-Functional Support & Special Projects
· Collaborate with internal teams, including Finance, Business Development, and IT, on firm-wide initiatives and operational improvements.
· Assist with event planning, annual meetings, firm-wide offsites, and monthly team-building initiatives, ensuring seamless execution.
· Proactively identify opportunities to streamline office processes and enhance team efficiency.
Title: Executive Assistant Office Manager
Company: Martis Capital
Location: Miami, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management, Virtual Assistant/ Remote Admin)
