Overview
Executive Assistant – Onsite Jobs in Mossville, Illinois, USA at VIVA
Location: Mossville
Title:
Executive Assistant – Onsite
Mandatory skills:
administrative support, executive assistance.
computer applications, Microsoft Word, Excel, PowerPoint, Outlook,
Concur,
conducting research, scheduling, presentation content, purchase requisitions, event coordination, calendar management,
international shipping, ordering, receiving, travel arrangements, travel management system
Description:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Positions Contributions to Work Group:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
A typical administrative assistant acts as information and communication managers for an office.
Typical task breakdown:
Administrative duties include, but are not limited to:
organizing and facilitating team events and recognition events
helping managers with scheduling/calendar (if requested)
collaborating with other administrative assistants as needed
coordinating division meeting presentation content
helping coordinate division meetings
managing division/section distribution lists
creating/managing team communications
ordering, receiving, and organizing office supplies
managing purchase requisitions
manage travel arrangements
manage passport and VISA renewals and applications
Interaction with team:
Work with direct reports and potentially their reports to arrange 1:1, team meetings, reviews, etc.
Work environment:
In office
Education & Experience
Required:
High school diploma or GED
6-10 years of experience
Experience working with executives
Technical Skills
Top three skills
Previous experience with computer applications, such as Microsoft Word, Excel, PowerPoint, and Outlook
Knowledge of concur (travel management system)
Soft Skills
Top skills
Strong verbal and written communication skills, ability to prioritize and balance concurrent activities, customer service skills, and interpersonal skills
Strong ability to keep information organized and confidential
Note:
Candidate needs to be able to be in office 5 days a week
8 4:30 includes a half hour unpaid lunch
VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran.
Please contact us at  for any complaints, comments and suggestions.
Contact Details :
Account co-ordinator:
Sridharan Marimuthu, Phone No: , Email:
VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
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Title: Executive Assistant – Onsite
Company: VIVA
Location: Mossville, Illinois, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical, Admin Assistant)
