Executive Assistant & Strategic Support Specialist

Overview

Executive Assistant & Strategic Support Specialist Jobs in Sub-Saharan Africa at remoting.work

Title: Executive Assistant & Strategic Support Specialist

Company: remoting.work

Location: Sub-Saharan Africa

Position Overview:

We are seeking a highly skilled, proactive, and resourceful Executive Operations & Strategic Support Specialist to provide world-class administrative, operational, and strategic support to business leaders and clients. This role integrates operations management, communication strategy, writing, and digital coordination to support business growth and streamline organizational performance.

The ideal candidate is a polished communicator, strategic thinker, and detail-oriented professional capable of managing complex tasks, anticipating needs, and executing with precision. You will work closely with executives, clients, and cross-functional teams to ensure seamless operations, clear communication, and measurable outcomes.

Key Responsibilities:

Executive & Administrative Support

• Anticipate executive needs, manage competing priorities, and adapt in fast-paced environments.
• Manage complex calendars, appointments, and scheduling across multiple time zones.
• Handle email and inbox management, prioritize messages, and draft responses on behalf of executives.
• Prepare presentations, reports, meeting agendas, and follow-up summaries.
• Coordinate logistics for meetings, events, and travel arrangements, including expense reports.
• Maintain organized digital filing systems and confidential records.
• Support recruitment, onboarding, and documentation processes for new hires or partners.
• Serve as the point of contact between executives, staff, and external partners, ensuring smooth communication and confidentiality.
• Creating and formatting client job descriptions.
• Identifying opportunities to participate in networking events, conferences, and promotional opportunities for AlignityX.
• Ordering business cards and AlignityX collateral.
• Ordering flowers/gift baskets for clients.
• Gathering contractor timesheets on a bi-weekly basis.

Business Operations & Financial Coordination

• Manage administrative workflows, project tracking, and task prioritization.
• Assist with invoicing, paying bills, expense reporting, and budget tracking using tools like QuickBooksOnline and Excel.
• Support accounts receivable/payable processes and generate financial summaries for leadership.
• Coordinate vendor and client contracts, renewals, and invoicing (LegalZoom, QuickBooksOnline, and Helcim).
• Contribute to process optimization initiatives and operational documentation.

Communication, Writing, & Content Coordination

• Draft and proofread professional correspondence, proposals, RFPs, and presentations.
• Create Executive Branding Profiles, Executive Candidate Profiles in Canva.
• Create, edit, and manage business or marketing content, including blog posts, newsletters, or promotional materials.
• Support copy development for social media, digital campaigns, and client communication.
• Maintain consistent tone and branding across all written materials.

Digital & Marketing Support

• Create and manage social media posts for LinkedIn, Facebook, Instagram and YouTube, social media calendars, schedule posts, and monitor engagement metrics.
• Collaborate with Leadership to align digital content with business goals.
• Assist in email marketing campaigns, using platforms such as Metricool.
• Track analytics and generate performance reports to measure reach and impact.
• Stay informed about digital trends and suggest ways to enhance online visibility and engagement.

Strategic & Executive Project Coordination

• Support strategic initiatives and special projects, ensuring timely completion of deliverables.
• Conduct research, gather data, and prepare executive briefings or reports.
• Coordinate communication to ensure project alignment.

Client Relationship Management

• Create active and passive jobs in RecruitCRM
• Conduct online research to identify new business prospects and partnership opportunities.
• Build and maintain lead databases using CRM platforms (Recruit CRM).
• Assist in outreach campaigns through email, LinkedIn, and targeted engagement efforts.
• Support executives in managing client relationships, follow-ups, and meeting coordination.
• Track leads and measure outreach effectiveness to strengthen the business pipeline.

Core Projects

• Monthly Webinar Communication:
• Creating compelling social media posts
• Sending Invites to our contacts
• Sending post-event follow up communication
• Executive Branding Organization:
• Upload client content into Executive Branding template (Canva)
• Ensure the Executive Branding spreadsheet is updated and all client materials have been provided; if not, following up with clients to obtain the appropriate materials
• Sending client contracts and invoices (LegalZoom and Helcim)

Job Category

Admin Assistance/Digital Marketing

Skill Sets Required / Preferred

Qualifications & Experience

• Education: Bachelor’s degree in business administration, Communications, Marketing, or related field preferred.
• Experience: 5+ years of experience in executive assistance, operations, or administrative management.
• Technical Proficiency:
• CRM and Productivity Tools: Zoho
• Communication Tools: Microsoft Teams, Office 365.
• Marketing Tools: Canva, LinkedIn Campaign Manager.
• Accounting Software: QuickBooksOnline, Helcim.
• Soft Skills:
• Excellent written and verbal communication.
• Strong organizational, multitasking, and prioritization skills.
• Analytical thinker with exceptional problem-solving abilities.
• Professionalism, discretion, and confidentiality in all interactions.
• Ability to work autonomously and collaboratively across global teams.

Preferred Attributes

• Proven track record of supporting senior executives or entrepreneurs in fast-paced environments.
• Experience with lead generation and marketing coordination.
• Understanding of proposal writing, or RFP processes.
• Familiarity with time management, digital communication etiquette, and cross-functional collaboration.
• High adaptability and tech fluency in cloud-based systems.

Nice to Haves

• Recruit CRM or similar Candidate Application Tracking system experience
• LinkedIn
• HeyGen
• Loveable
• Metricool
• Adobe
• YouTube
• Helcim

About the Role

This position supports Western-based employers through the Remoting.work platform. You will operate from an approved, fully equipped professional worksite in your region.

The role combines administrative mastery, operational insight, and digital competence—delivering measurable value to employers seeking reliable, high-performing executive support.

Note: This is not a work-from-home position. All work is performed at an approved worksite with the infrastructure to support international operations.