Overview
Executive Assistant to CEO Jobs in Midrand, South Africa at aston holmes
An exciting opportunity within a well-known finance and insurance organization looking for an Executive Assistant to the CEO. The Executive Assistant (EA) to the CEO plays a crucial role in providing high-level administrative, operational, and strategic support. T
his position requires exceptional organizational, communication, and problem-solving skills to manage executive schedules, streamline processes, and facilitate the CEO’s decision-making.
The EA will act as a gatekeeper, liaise with internal and external stakeholders, and ensure the seamless execution of the CEO’s daily functions.
Key Responsibilities
Executive & Administrative Support
Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Coordinate and prioritize daily tasks, emails, and correspondence, ensuring timely responses.
Prepare and review reports, presentations, proposals, and board packs before submission.
Conduct research and data analysis to support executive decision-making.
Handle confidential documents and sensitive information with discretion and professionalism.
Meeting & Event Coordination
Organize and prepare executive meetings, board meetings, and strategic planning sessions.
Take minutes, track action items, and follow up to ensure timely execution.
Coordinate corporate events, investor meetings, and networking engagements for the CEO.
Communication & Stakeholder Management
Serve as a liaison between the CEO and internal/external stakeholders, including executives, investors, and regulatory bodies.
Draft, review, and edit business correspondence, emails, and reports.
Ensure clear, professional, and strategic communication on behalf of the CEO.
Project & Strategy Support
Assist in tracking key business initiatives, projects, and deliverables, ensuring alignment with organizational goals.
Conduct market research, competitor analysis, and financial insights to aid in strategic planning.
Support budget preparation, financial reporting, and operational planning.
Travel & Logistics Management
Arrange local and international travel itineraries, including flights, accommodations, and visas.
Ensure travel aligns with business objectives and provide necessary documentation.
Handle expense management and reconcile travel and entertainment expenses.
Office & Personal Task Management
Oversee office administration and ensure a professional, efficient workspace for the CEO.
Handle personal errands and ad-hoc requests to facilitate work-life balance.
Manage corporate memberships, executive gifts, and event RSVPs.
Our required expertise:
Tertiary qualification in business administration, Finance, Communications, or related field.
8+ years of experience as an Executive Personal Assistant, preferably in Financial Services.
Project and proposal management exposure ideal
Strong understanding of financial and business terminology.
Experience liaising with executives, investors, and regulatory bodies
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Title: Executive Assistant to CEO
Company: aston holmes
Location: Midrand, South Africa
Category: Administrative/Clerical (Business Administration, Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin), Business (Business Administration, Office Administrator/ Coordinator)
