Overview
Executive Assistant to CEO at Real Estate Firm Jobs in Melville, NY at C-SUITE ASSISTANTS
Title: Executive Assistant to CEO at Real Estate Firm
Company: C-SUITE ASSISTANTS
Location: Melville, NY
The CEO of a real estate management firm that has been in business for over 50 years is looking for an Executive/Personal Assistant. The current EA/PA has been in the role for 16 years and is retiring. The EA/PA works in conjunction with another Executive Assistant, who has been with the firm for 20 years. The role is 5 days in office. The company has 465 employees.
About the Job:
- Oversee financials: be the point of contact with the family office. Make sure transactions are completed and accurate (wires, credit lines, etc).
- Pull financial data and create spreadsheets in Excel
- Review financial reports
- Keep track of bank accounts and make sure funds are where they should be and execute transfers
- Approve invoices for the business – be in the workflow…
- Hire and supervise vendors and contractors for repairs, building and renovations for the MD’s 4 properties and manage bills in concert with FO
- Assist the transition to upgrade systems and technology
- Interface with family members of CEO.
About You:
- Minimum of 7 years of experience supporting a C-level executive
- BA/BS from a college or university a plus
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Strong communication skills: written and verbal
- Understand the importance of confidentiality and trust when supporting an MD
- Dynamic and proactive comfortable in a fast-paced environment.
- Polished, professional demeanor and the gravitas to interact with high-level executives
- Outstanding communication skills
Salary, Benefits (80% of individual and family medical paid by employer), 401K w/ 25% match, PTO days
Hours: 8-4 or 8:30-4:30 (assumes no lunch time – schedule can be modified if lunch time is preferred. )
