Overview
Executive Assistant to Chief Executive Officer Jobs in New York, United States at Ellsworth + Ivey
Title: Executive Assistant to Chief Executive Officer
Company: Ellsworth + Ivey
Location: New York, United States
We are seeking anExecutive Assistant to the CEOof a multi-brand company that spans two clothing brands (Ellsworth & Ivey, Mon Coco), a thriving retail store (The Skinny Dip), and multiple hospitality properties including a wedding venue (Witsend Farms) – Scroll below for more information on the businesses.
This is aremote positionthat offers the flexibility to work from home, but occasional travel may be required to support the CEO and company operations. Candidates located in or around New York City will be prioritized.
This is a unique opportunity to gain hands-on experience across three exciting industries while working directly with the CEO.
Key Responsibilities:
Business Operations:
Conduct market research and competitive analysis in fashion, retail, and real estate sectors.
Support retail store and clothing brands with special projects, including events, store openings, etc
Organize domestic and international travel logistics for the CEO and key team members.
Administrative Duties:
Handle confidential and time-sensitive information with discretion.
Manage organizational files, contracts, and records.
Manage expense reports, invoices, and other financial documentation.
Maintain a pulse on industry trends to anticipate needs and contribute fresh ideas.
Executive Support:
Assist in the CEO’s travel arrangements, and meeting preparation.
Assist with email correspondence, task prioritization, and follow-ups.
Prepare meeting agendas, take detailed notes, and track follow-ups.
Assist in drafting correspondence, presentations, and reports.
Property Management:
Guest Support:
Manage inquiries, reservations, and communications
Oversee booking platforms, calendars, and guest experiences to ensure smooth operations
Local Renovation & Permitting Support:
Work with contractors, designers, and local officials to support renovations and permitting processes.
Coordinate project timelines, budgets, and deliverables for scaling the wedding venue and bed & breakfast operations.
Research zoning and compliance requirements, ensuring all projects meet local regulations.
Operational Oversight:
Coordinate vendor relationships, maintenance schedules, and property upkeep with local property managers to ensure a seamless guest experience.
Implement processes and systems to optimize efficiency and improve operational performance.
Who You Are:
AJack/Jill of All Trades: You’re eager to learn and adapt to diverse challenges across multiple industries.
Organized and Detail-Oriented: You excel in managing schedules, juggling tasks, and keeping things running smoothly.
Proactive Problem Solver: You anticipate needs, identify issues, and solve problems before they arise.
Self-Starter: You thrive in an independent environment, taking initiative without waiting for direction.
Excellent Communicator: Your written and verbal communication skills are top-notch.
Resourceful and Curious: You’re a natural researcher with a passion for uncovering solutions.
Qualifications:
2+ years of experience as an Executive Assistant, Office Manager, or in a similar role.
Familiarity with property management, fashion, retail, or real estate/hospitality industries is a plus.
Strong proficiency with Google Workspace, and task management tools, and Excel.
Ability to work independently, prioritize effectively, and meet deadlines.
Flexibility to adapt to a dynamic and fast-paced work environment.
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