Overview
Executive Assistant to COO Jobs in Guatemala at Emma of Torre.ai
Title: Executive Assistant to COO
Company: Emma of Torre.ai
Location: Guatemala
I’m helping Estoy find a top candidate to join their team full-time for the role of Executive Assistant to COO.
You'll drive operational excellence and strategic growth, directly impacting productivity for global organizations.
Compensation:
Provide your expected compensation while applying
Location:
Remote: Guatemala
Mission of Estoy:
"Our mission is to build efficient, transparent financial operations that support innovation in the digital asset and fintech ecosystem."
What makes you a strong candidate:
- You are proficient in Recruiting coordination, Project management, Operations, Calendar management, Administrative assistance.
- You have the potential to develop in Trello, Slack, SharePoint, Process documentation, Microsoft 365.
- Spanish – Conversational
- English – Fully fluent
Responsibilities and more:
The ideal candidate for this position will excel if they can keep their calm in a high-pressure environment coordinating the logistics of the COO of the company. The candidate should have some relevant experience in the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail-oriented and a creative problem solver.
About the Role:
– We are seeking a highly organized, proactive Executive Assistant to support our Chief Operating Officer.
– This role is heavily focused on operations, recruiting coordination, and cross-functional execution.
– The ideal candidate thrives in fast-paced environments, can manage multiple priorities simultaneously, and takes ownership of tasks from start to completion with minimal oversight.
– This is a critical role for someone who enjoys building structure, improving processes, and serving as the COO’s right hand across operational initiatives.
Key Responsibilities:
Executive & Operations Support:
– Provide day-to-day administrative and operational support to the COO.
– Manage calendars, meetings, follow-ups, and action items to ensure execution.
– Track priorities, deadlines, and deliverables across multiple initiatives.
– Prepare reports, summaries, SOPs, and internal documentation.
– Improve and maintain operational systems and workflows.
Recruiting & People Operations:
– Coordinate recruiting efforts including job postings, candidate screening, and interview scheduling.
– Manage applicant tracking and hiring pipelines.
– Assist with onboarding and offboarding processes.
– Support organizational planning and team structure initiatives.
Organization & Project Management:
– Manage multiple projects simultaneously and ensure tasks are completed on time.
– Serve as a liaison between the COO and internal teams.
– Follow up with team members to ensure accountability and progress.
– Maintain organized records, dashboards, and documentation.
Communication & Coordination:
– Draft internal communications and operational updates.
– Coordinate with vendors, contractors, and internal stakeholders.
– Anticipate needs and proactively resolve issues before they escalate.
Qualifications:
– 3+ years of experience as an Executive Assistant, Operations Assistant, or similar role.
– Strong operations mindset with experience supporting leadership teams.
– Prior experience assisting with recruiting or HR coordination.
– Exceptional organizational and time-management skills.
– Ability to manage multiple priorities with minimal supervision.
– Strong written and verbal communication skills.
– High attention to detail and follow-through.
Tools & Skills (Preferred):
– Experience with Microsoft 365, SharePoint, Slack, Asana, Trello, or similar.
– Comfort working with SOPs, dashboards, and process documentation.
– Ability to adapt quickly in a growing, evolving organization.
