Overview
Executive Assistant to Director Jobs in Jakarta, Indonesia at TPM Outdoor
Title: Executive Assistant to Director
Company: TPM Outdoor
Location: Jakarta, Indonesia
We are looking for a responsible, committed, and commercially aware Executive Assistant to support the Directors.
The ideal candidate has around five years of relevant experience and a background in finance, taxation, legal administration, property, project management or real estate.
Key Responsibilities
• Manage calendars, meetings, appointments and daily, quarterly priorities.
• Handle confidential business, financial, legal, property, and personal information.
• Prepare reports, presentations, meeting materials, correspondence, and executive documents.
• Coordinate with internal teams, consultants, lawyers, accountants, government offices, banks, property agents, and business partners.
• Assist with finance, taxation, legal administration, property, and investment matters.
• Monitor deadlines, track action items, and follow up until matters are completed.
• Conduct research, source for consultants and prepare clear summaries for business decisions.
• Maintain accurate and organized digital and physical records.
• Identify issues early and take practical steps to prevent delays.
• Attend meetings or handle off site assignments when required.
Requirements
• Around five years of relevant experience in executive support, finance, legal administration, tax, property, or a related commercial role.
• Diploma or degree in Finance, Accounting, Taxation, Law, Business Administration, Real Estate, or a related field.
• Commercially aware, resourceful, and motivated to get things done.
• Responsible, committed, organized, and able to follow through without repeated reminders.
• Able to work independently and manage several priorities at the same time.
• Strong communication, and problem-solving skills.
• High level of integrity, discretion, and professionalism.
• Comfortable using Microsoft Office, Google Workspace, presentation software, and AI digital tools.
• Able to communicate effectively in English and Bahasa Indonesia.
Work Arrangement
• Location: Jakarta
• Hybrid working arrangement
•Must be available to travel to meetings and handle off site assignments when necessary
