Overview
Executive Assistant to Division Vice President & Program Manager Jobs in Arlington, Virginia, USA at CNA Corporation
Executive Assistant to Division Vice President & Program Manager CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America Req #731 Friday, January 24, 2025
PRIMARY PURPOSE
CNA is hiring for theExecutive Assistantto the Division Vice President & FFRDC Program Manager. The division is the Strategy, Policy, Plans and Programs (SPP) division which supports the Navy and Marine Corps, as well as other DOD sponsors by providing regional expertise and analyses, political-military studies, and U.S. strategy and force assessments. SPP is a division within the FFRDC – the Federally FundedResearch and DevelopmentCenter.
The Executive Assistant (EA) will play a vital role in managing the administrative duties for both the Division VP and the Program Manager of the FFRDC, coordinating special meetings, and managing conferences for the Division. This is adynamicrole with high impact for amission-driven organization.
CNA fosters aninclusive culturethat valuesdiversebackgrounds and perspectives. Our flexible and engagingwork environmentencourages iterative andcreative collaborationat every stage of theproblem solvingprocess. Our employees are committed to helping clients develop effective solutions to better manage their programs through scientific, data-driven approaches. We are looking for creative andinnovativeindividuals to help carry out our mission.
JOB DESCRIPTION AND / OR DUTIES
Provide overall administrative support to both the Division Vice President and PM of the FFRDC, including maintaining informational databases and files, managing calendar and assisting with time management & prioritization of tasks.
Provide assistance and advice to staff on administrative issues.
Create and tailor presentations, documents, and correspondence to meet the division’s specific goals.
Make extensive national and international travel arrangements, including orders and security clearances and prepare expense vouchers.
Plan and organize logistics for conferences and other major events. Ensure that all details are taken care of including; meals / refreshments, conference room set-up, audio-visual equipment, hotel and travel arrangements for guests, honorariums, expenses, and appropriate administrative support during the event.
Prepare and maintain documents for electronic publication.
Answer and screen phone calls and may interface with and handle the needs of many high-level individuals including, foreign dignitaries, flag officers, and corporate management staff.
Provide direction to division administrative assistants when needed and ensure production standards and administrative procedures are followed.
Perform other duties as assigned.
JOB REQUIREMENTS
Education:
Bachelor’s degree or equivalent work experience / instruction (i.e. specialized administrative training / work)
Experience:
Minimum of 5 years’ high level administrative experience, including conference planning.
Skills:
Microsoft Office
Strong oral and writtencommunication skills
Organizational skills
Technical skills (including graphics) & detail oriented
Minimum 60 wpm typing
Knowledge of Naval and Marine Corps terminology
Ability to work under pressure and complete a wide variety of assignments with little or no supervision while showing tact and initiative
Flexibilityin dealing with changing priorities and due to the nature of the role, willingness to work extra hours if needed
Knowledge of CNA policies and procedures is a plus or abili…
Title: Executive Assistant to Division Vice President & Program Manager
Company: CNA Corporation
Location: Arlington, Virginia, USA
Category: Administrative/Clerical, Management
