Executive Assistant to High Profile Global CEO

Overview

Executive Assistant to High Profile Global CEO Jobs in Palm Beach, FL at Palm Beach Private Office

Title: Executive Assistant to High Profile Global CEO

Company: Palm Beach Private Office

Location: Palm Beach, FL

Title: Executive Assistant to a Global CEO

Location: Palm Beach, FL

Salary: $120K-$135K, DOE

Full benefits, annual bonus, and hybrid

We are seeking an exceptional Executive Assistant to support a highly driven, high-profile global CEO based in Palm Beach, Florida.

This is far more than a traditional Executive Assistant role. We are looking for someone who thrives in a fast-paced environment, possesses exceptional judgment, and genuinely enjoys helping a world-class executive operate at the highest level.

The ideal candidate is intelligent, proactive, an AI expert, highly organized, calm under pressure, and experienced supporting CEOs, founders, entrepreneurs, or high-net-worth individuals. They are naturally one step ahead, anticipate needs before they arise, and are equally comfortable coordinating a global business schedule as they are handling personal priorities with complete discretion.

As our executive office continues to evolve, we’re looking for someone excited by technology and the next generation of AI integration—someone who embraces AI as a way to work smarter, automate routine tasks, and continually improve how an executive office operates.

Key Responsibilities

• Manage an exceptionally complex and ever-changing global calendar across multiple businesses, time zones, and personal commitments.
• Coordinate meetings, travel, events, and high-level engagements with precision and attention to detail.
• Prioritize competing requests while protecting the CEO’s time and ensuring the highest-value opportunities receive focus.
• Anticipate scheduling conflicts, logistical challenges, and shifting priorities before they become problems.
• Coordinate domestic and international travel, including commercial and private aviation, accommodations, ground transportation, and detailed itineraries.
• Prepare daily briefings, meeting materials, action items, and follow-up communications.
• Track priorities, deadlines, and deliverables across multiple business initiatives.
• Serve as a trusted point of contact for senior executives, investors, founders, high-profile individuals, and other VIPs.
• Work seamlessly with internal teams, household staff, vendors, and outside stakeholders.
• Continuously improve systems, workflows, communication, and executive efficiency.
• Leverage AI and emerging technologies to streamline scheduling, research, communication, organization, executive support, and administrative workflows.
• Assist with a select range of personal matters that enable the CEO to operate efficiently, including appointments, travel logistics, household coordination, and other executive lifestyle management.

Ideal Candidate

• Significant experience supporting a CEO, founder, principal, family office, or high-net-worth individual in a demanding environment.
• Exceptional calendar management and scheduling skills.
• Highly organized with outstanding attention to detail and the ability to juggle multiple priorities without missing a beat.
• Calm, composed, and solutions-oriented under pressure.
• Intelligent, resourceful, and an excellent decision-maker with strong judgment.
• Naturally proactive and able to anticipate needs rather than simply respond to them.
• Comfortable operating in an environment requiring complete discretion and confidentiality.
• Strong technology skills with genuine enthusiasm for AI, automation, and modern productivity tools. Demonstrated ability to leverage AI to automate routine administrative tasks—including expense reporting, healthcare reimbursements, scheduling, research, document preparation, and workflow optimization—allowing the executive office to operate more efficiently.
• Outstanding written and verbal communication skills.
• Professional, polished, and confident interacting with senior executives, high-profile individuals, and VIPs.
• Brings a genuine 24/7 ownership mentality—someone who takes pride in ensuring the CEO is always prepared, supported, and one step ahead. Understands that flexibility, responsiveness, and exceptional judgment are essential when supporting a global executive operating across multiple time zones.
• Comfortable supporting both business and personal priorities, with approximately 80% of the role focused on executive business support and 20% on personal assistant responsibilities.
• Positive attitude, low ego, exceptional work ethic, and a genuine desire to make both the CEO and the organization more successful.

Qualifications

• Minimum of 5 years of experience supporting senior executives, founders, or principals.
• Experience supporting high-net-worth individuals or family offices is strongly preferred.
• Experience within technology, venture capital, finance, or other fast-paced entrepreneurial environments is a plus.
• Experience supporting private aviation, household staff, luxury travel logistics, and other high-touch executive or lifestyle operations is highly desirable.
• Advanced proficiency with Microsoft Office, Google Workspace, and modern productivity platforms.
• Comfortable learning and implementing AI-powered tools and workflows.
• Willingness to travel occasionally, as needed.
• Based in or willing to relocate to Palm Beach, Florida.

The Person We’re Looking For

This is an opportunity for an outstanding Executive Assistant to become a true partner to a hardworking global CEO.

The right person doesn’t simply manage a calendar—they create order from complexity, anticipate needs before they’re expressed, solve problems independently, and bring calm to fast-moving situations. They understand the importance of discretion, professionalism, and trust while maintaining a positive attitude and a solutions-first mindset.

They are equally comfortable coordinating board meetings, investor calls, international travel, and personal logistics with the same level of precision and care. They take ownership, communicate exceptionally well, embrace innovation, and consistently make the executive—and everyone around them—more effective.

If you’re energized by supporting exceptional leaders, enjoy solving complex challenges, embrace new technology, and take pride in operating at the highest standard, we’d love to hear from you.