Overview
Executive Assistant to President Jobs in Benicia, California, USA at QuinTalent Inc
Position: Executive Assistant to the President
This range is provided by Quin Talent Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$44.00/hr – $45.00/hr
6 to 12 months contract – Pay – $45 / Hour
Work Location – Benicia, CA – Hybrid work requiring 3 days onsite and 2 days remote every week – 8 AM to 5 PM – Monday to Friday
An executive assistant plays a crucial role in supporting key company executives by managing their schedules, organizing documents, and handling administrative tasks.
Their day typically involves:
Administrative support to the President, EVP of CDG
Secondary support to additional Executives or leaders
Primary contact for the office of CDG EVP
Complex scheduling and prioritizing meetings and appointments
Project support
Coordinating travel arrangements and handling travel receipts
Coordinating meetings, workshops, and events
The ideal candidate for this dynamic and critical role in a collaborative team will be a high-performing go-getter and problem solver with a strong background in executive support in a corporate environment. This position requires someone who is very organized, process-oriented, skilled in project management, and possesses effective written and verbal communication skills. You will be a key player in ensuring the smooth operation of day-to-day activities and partner with other colleagues on process improvements.
You will be responsible for arranging travel and providing administrative support, all while maintaining the highest level of discretion and confidentiality.
How You’ll Make An Impact:
Proactively manage leaders(s) and team calendar with an understanding of the leader, our goals and annual operation cycle
Exercise judgement and prioritize complex schedules and tasks accordingly by leading administrative efforts across functions, including complex calendar considerations, processing T&E claims in a timely manner, organization of team meetings, travel arrangements.
Anticipate needs and problems with regards to scheduling, communication and support; effectivity meet deadlines through multi-tasking and prioritizing
Partner with EVP and key leadership to effectively manage evolving schedule priorities and communicate to all involved parties
Project manage activities, programs, and one-off projects as needed in support of EVP and other leaders
Plan and execute both small and large events including on and off-site meetings, large presentations, social and team building events, etc.
What You Bring:
High School Diploma or equivalent; AS/BS degree preferred
Proficiency in technology required to perform the role (MS Office skills – Word, Excel, Outlook, PowerPoint, SharePoint, Teams, Zoom, etc.) and a quick learner of new applications
SAP familiarity is a plus
Strong organizational skills and attention to detail
High levels of trust, customer service, professionalism, punctuality, and reliability
Consistent and regular follow through on all requests
Ability to effectively communicate and connect with individual contributors and Senior Executives with an equal level of respect and composure
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Administrative
Industries
Administrative and Support Services, Office Administration, and Executive Offices
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Title: Executive Assistant to President
Company: QuinTalent Inc
Location: Benicia, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration)
