Overview
Executive Assistant to the CEO Jobs in South Africa at Simera
Title: Executive Assistant to the CEO
Company: Simera
Location: South Africa
We’re hiring a full-time Executive Assistant to support the Founder & CEO of several organizations focused on AI, leadership, education, and global speaking engagements.
This is more than a typical admin role. We’re looking for someone highly organized, proactive, and focused on execution — someone who can help keep operations running smoothly in a fast-paced environment.
Salary: Up to USD 1,500 monthly
The CEO leads:
➤ World Leaders in Data and AI
➤ The AI Factor Institute
➤ A faculty role at Columbia University
Main Responsibility: CRM & Sales Follow-Up
The top priority for this role is managing sales follow-up and keeping the CRM fully organized.
You should:
➤ Have experience using HubSpot
➤ Ensure all follow-ups are completed on time
➤ Track deals and identify stalled opportunities
➤ Prepare briefing notes before meetings
➤ Write clear meeting summaries and next steps afterward
➤ Keep revenue and pipeline dashboards updated and organized
➤ Strong attention to detail and follow-through are essential.
Calendar & Inbox Management
You will:
➤ Manage a busy calendar across multiple businesses
➤ Prioritize meetings tied to revenue and strategic goals
➤ Protect focused work time for the CEO
➤ Keep the inbox organized with minimal backlog
➤ Coordinate travel and speaking engagements
Execution & Operations
You will also:
➤ Turn ideas and strategy into clear task lists
➤ Maintain a weekly priorities dashboard
➤ Track decisions and ensure follow-through
➤ Identify risks, delays, or bottlenecks early
➤ Work independently without needing constant direction
Requirements
➤ 3–5+ years supporting founders or senior executives
➤ Hands-on HubSpot experience
➤ Strong written English
➤ Startup or fast-growth company experience preferred
➤ Comfortable with CRM and project management tools
➤ Availability during EST working hours
Ideal Candidate
➤ Highly organized
➤ Proactive and reliable
➤ Calm under pressure
➤ Direct and solution-oriented
➤ Comfortable with high standards
➤ Metrics and results focused
Goals for the First 90 Days
Success in this role means:
➤ HubSpot is fully cleaned up and maintained
➤ Follow-up systems are consistently executed
➤ A weekly CEO dashboard is in place
➤ The calendar is aligned with business priorities
➤ Strong operational structure and rhythm are established
