Overview
Executive Assistant to the CEO Jobs in Lisbon, Lisbon, Portugal at FlySociety
Title: Executive Assistant to the CEO
Company: FlySociety
Location: Lisbon, Lisbon, Portugal
Position Summary
FlySociety is seeking an organized, discreet, and proactive Executive Assistant to support the CEO in the daily management of executive priorities, agenda coordination, and internal communication across the company.
This is an opportunity for a professional with prior executive support experience seeking to join a fast-growing private aviation company operating in a highly exclusive market.
The role requires strong organizational skills, attention to detail, fluency in English, and the ability to work with agility, discretion, and good judgment in a dynamic environment.
Duties & Responsibilities
- Provide direct executive support to the CEO.
- Manage the CEO’s calendar, meetings, calls and daily priorities.
- Coordinate travel arrangements, itineraries and related logistics.
- Prepare and organize documents, information and meeting materials.
- Follow up on tasks, deadlines and internal requests.
- Act as a point of coordination between the CEO and different areas of the company.
- Support strategic and operational demands as required.
- Handle confidential information with discretion and professionalism.
- Assist with internal routines, meetings and administrative processes.
Education & Experience
- Bachelor’s degree or equivalent professional experience.
- Previous experience as an Executive Assistant, Personal Assistant, or similar role.
- Experience supporting senior leadership or C-level executives is valued.
Required Skills
- Highly organized, proactive, and detail-oriented.
- Fluent in English.
- Strong written and verbal communication skills.
- High level of discretion, confidentiality, and professional judgment.
- Ability to manage multiple priorities in a fast-moving environment.
- Strong interpersonal skills and ability to coordinate with different teams.
- Professional, reliable, and solutions-oriented.
- Strong personal and work ethics, along with a high level of integrity.
- Location: Lisbon.
- Right to work in Portugal.
