Overview
Executive Assistant to the CEO & CFO / Office Co-ordinator Jobs in Greater Melbourne Area at Australian Foundation Investment Company (AFIC)
Title: Executive Assistant to the CEO & CFO / Office Co-ordinator
Company: Australian Foundation Investment Company (AFIC)
Location: Greater Melbourne Area
- Work closely with the CEO in a pivotal support role at one of Australia's most respected listed investment companies.
- Enjoy a varied role spanning executive support, office coordination and exposure to corporate governance – with genuine scope to learn, grow and help shape how we work.
- Competitive salary package, share ownership scheme eligibility, professional development, and a 101 Collins Street CBD location.
About AFIC
Australian Foundation Investment Company (AFIC) is the largest listed investment company in Australia. With almost 100 years of history since 1928, we have built a long-standing reputation for professionalism, stability and delivering shareholder value. AFIC specialises in investing in Australian and New Zealand equities with a focus on long-term capital and dividend growth, supported by a robust investment process. We foster a culture where integrity and innovation are integral to our success, creating a rewarding environment for your professional and personal growth. For more information, visit https://www.afi.com.au
About the opportunity
Reporting to the CEO and the Company Secretary, the Executive Assistant & Office Co-ordinator provides trusted executive support to the CEO and CFO while helping ensure the smooth operation of our office and administration function.
Key responsibilities
- Executive support: Manage the CEO's diary, meetings and travel, acting as an effective gatekeeper, and provide light diary support to the CFO.
- Team & office coordination: Support a small, collaborative investment team and coordinate the office – meeting and board-room setup, refreshments and video conferencing – particularly through peak board-reporting periods and to cover leave.
- Administration: Maintain the in-house leave register, provide oversight of HR documentation, and support general office upkeep.
- Governance backup: Provide governance and administrative backup, including preparing board papers in Diligent and supporting board and committee meetings.
About you
- Executive Assistant expertise: proven EA or senior administrative experience, with first-class diary and inbox management and the judgement to prioritise and act as gatekeeper.
- Organisation: you manage competing priorities calmly and to deadline.
- Communication & presence: a clear communicator who is confident and professional with senior stakeholders, including company directors.
- Proactivity & problem-solving: you take the initiative and find solutions rather than waiting to be asked.
- A modern mindset: you embrace new and more efficient ways of working, including technology, automation and AI.
- Attitude: flexible, collaborative and keen to learn and grow with a role that will evolve.
- Confidentiality: you handle confidential information with judgement, professionalism and discretion.
An interest in corporate governance is a plus but not essential – the right attitude matters most.
What we offer
- Rewarding salary package: a competitive package recognising your experience.
- Career advancement: development opportunities and eligibility for the share ownership scheme after the first year.
- Central location: based at 101 Collins Street – in the heart of Melbourne’s CBD
- Vibrant culture: a collaborative, inclusive team that values integrity, innovation and continuous learning.
Join us
This is an ideal role for an exceptional Executive Assistant who enjoys variety, thrives in a small high-performing team, and wants room to grow.
How to apply
Click the ‘Apply’ button and submit your resume and cover letter as one PDF document. A cover letter is required to be considered. For a confidential discussion, please contact Dr Samantha Smith at [email protected] or 0418 576 129.
